Accounting Technician III; part-time

Position: Accounting Technician III (part-time)
Job Description Position Summary Mar Comm  oversees Marketing and Brand Management, Communications, Social/Digital Media and Community Affairs and Engagement. The Accounting work unit exists to support Mar Comm, and its objectives by processing operational transactions in accordance with federal, state, and University laws, regulations and policies, as well as protecting the financial integrity of Colorado State University. In addition, the work unit provides reporting on a regular and ad hoc basis, analysis of financial results, interpretation of the financial data as part of overall control of the fiscal goals and concerns.

The unit also provides guidance and instruction to all members of the division regarding correct and appropriate use of University resources.

This position independently provides advanced financial management, budgetary guidance, and operational support for departments and units within Mar Comm. This role ensures institutional compliance through the implementation of financial policies, internal controls, and process improvements across account management and workflows. This part-time position may be eligible for hybrid work once a training period has been successfully completed.

Essential

Job Duties Invoices internal and external customers and maintains the accounts receivable aging, collects internal income for non-job costing sub-system sales as well as sub-system sales, determines the distribution to each applicable unit in the financial system for KFS input. Enters received checks into the Kuali system.

Reviews and approves all request forms for operational and fund expenditures, for appropriateness, approvals and approves correct and appropriate requests or refuses inappropriate requests. Analyzes transaction source documents and determines the appropriateness of the expenditure, appropriate classification, proper account(s), calculates the distribution, records and approves the resulting transactions.

Continually analyzes workflow processes and procedures. Recommend changes, new procedure and r redistributions of duties for a more efficient operation. Educates personnel of procedure and/or policy where applicable. Determines the extent of any violation and the appropriate action.

Prepares, analyzes, and adjusts Financial Reports and Ad Hoc reports monthly and as necessary. Creates new report formats and/or systems to accomplish tracking and preparing internal reports. Reconciles accounts identifies errors, determines the correction necessary based on professional judgement and prepares the entry in the appropriate sub-system or university financial system.

Reviews all requests for purchases from assigned accounts, determines the appropriateness, purchasing mechanism, payment timing based on professional judgment, creates the transactions and submits invoices on POs for approval by the Business Officer.

Reviews PCard purchase documentation for assigned cardholders, determines the appropriate account/sub code and reallocates transactions. Determines if any transactions are inappropriate, variances, type, severity, action required and prepare the necessary action documents. Informs the approver of transferred or terminating employees. Prepares the monthly Cardholder Statements from the PCARD system, compiles documentation and obtains cardholder signature and maintains cardholders files.

Assumes other duties as assigned

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials:

Experience Only:

Three (3) years of technical accounting or bookkeeping experience.

OR

Education and Experience:

A combination of related education (accounting, finance, business, bookkeeping) and/or technical accounting or bookkeeping experience equal to three (3) years
* Please note, unofficial or official transcripts must be attached if utilizing education to meet the minimum qualifications.

Preferred Qualifications Customer Service skills.

Written and verbal communication skills.

Interpersonal skills.

Experience working in higher education.

Experience with Micr…