Medical Records Clerk

Position Overview

Responsible and accountable for the maintenance of health records. In this capacity, the employee organizes and maintains an approved system of records.

Location:

Fort Collins

Schedule:

M-F, Day shift

• Ensures confidentiality of all medical records information
• Completes forms for release of information when applicable
• Ensures all medical records filing is up to date
• Responsible for the submitting and tracking of Outside Provider Referral forms
• Responsible for scheduling all outside provider appointments, preparing paperwork and coordinating with Transport Officers for transport
• Performs daily clerical/technical duties, including but not limited to pulling/filing medical records and other loose documentation, preparing reports/correspondence as requested by supervisors, answering phone and relaying messages as appropriate, scheduling patients for medical appointments
• Prepares periodic statistical reports and other management information system requirements

• High school diploma or GED
• Training in accredited medical record program OR minimum of one year experience in an established medical record system is preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Clear and effective verbal and written communication with all coworkers, supervisors, jail administration, and patients
• Excellent verbal and written comprehension
• Excellent deductive reasoning and problem-solving abilities
• Excellent organizational skills
• Ability to use a computer and to learn a variety of software, including site-specific computer programs
• Must demonstrate ability to appropriately and safely use standard medical equipment
• Ability to respect the dignity and confidentiality of inmates

• Must maintain all certifications, educational requirements, licensing, etc. for this position
• Must have current CPR/BLS certification
• Must have current TB test (taken within one year)
• Must adhere to all facility policies and procedures as well as the policies and procedures listed in the Employee Handbook
• Willing to assist coworkers in the job duties and work overtime if required; may act as a resource to other coworkers
• Maintains confidentiality, dignity, and security of health records and protected health information in compliance with HIPAA requirements

• Must undergo security training and orientation on facility safety policies and procedures

This position routinely requires (but is not limited to) the following:

• Ability to both remain stationary and move/traverse throughout the facility, including up and down flights of stairs
• Ability to position oneself in different spaces
• Ability to convey and discern information in a conversation, frequently communicate with patients; must be able to exchange accurate information.
• Ability to identify and detect objects and assess situations from a variety of distances
• Ability to stay calm in stressful and demanding situations
• Frequently transports objects up to 50 pounds

Work is performed inside a correctional facility. Employees are exposed to some level of risk and/or harm by inmates including exposure to blood borne pathogens. Employee is expected to work in accordance with all security rules and regulations to minimize the risk of danger and/or harm to themselves or other employees.

Employee must comply with all current and future State, Federal, and Local laws and regulations, court orders, Administrative Directives and standards and policies and procedures of the site where assigned, including those of professional organizations such as ACA, NCCHC, etc. Employee must treat every other member of the Corr Health team, all correctional personnel, all inmates and third parties in the facility with the proper dignity and respect.

Actions or communications that are inappropriate or degrading will not be tolerated.

Must be able to pass a background check and pre-employment drug test (as applicable).