Procurement Specialist

Job Description

Position: Procurement Specialist

Location: Window Rock Unified School District #8 Business Office - Fort Defiance, Arizona

Starting Date: Immediately

Date Revised: May 2026

Status: Non-Exempt

Salary Level: Classified Salary Schedule (I)

Work Year: 12 months

Position Type: Full-Time

Salary: $17.32 to $27.87 Per Year

• AA Degree in Business or related field preferred.
• Knowledge of accounting and purchasing principles, theories, and practices.
• Knowledge of federal and state laws, regulations, and guidelines, i.e. Uniform System of Financial Records (USFR).
• Familiar with PC Computers and software applications, preferably Infinite Visions accounting software, Word, and Excel.
• Skills in performing detailed and complex numerical computation and reports.
• Adherence to policies and procedures.
• Valid Arizona IVP Fingerprint Card.
• Other qualifications as the Governing Board may deem appropriate.

Ensure that all District purchasing activities are made in compliance with USFR and Arizona Revised Statutes, and Administrative Code as it relates to purchasing. Assist in ensuring the District accounting and financial operations are in accordance with all applicable laws and regulations. Responsible for sourcing, negotiating, and purchasing goods and services for the District, ensuring cost efficiency, quality and timely delivery.

• Lead acquisition planning meetings with Business Manager, school administrators, and departments to determine the most effective procurement methods for goods and services.
• Solicit, evaluate, negotiate, and award contracts using methods such as RFPs, IFBs, cooperative agreements, and task orders, ensuring compliance with applicable laws and codes.
• Negotiate prices, terms, and conditions; manage contract amendments, extensions, and change orders; ensure compliance with grant requirements and contract terms.
• Analyze procurement activities to recommend improvements through procurement, quantity discounts, standardization, value analysis, and cooperative purchasing.
• Establish or maintain a system to purchase all items required by the various departments to perform their duties.
• Review purchase requisitions and determine applicable documents are in accord with USFR before encumbering and/or issuing a purchase order (i.e., request for proposals, invitations for bids, oral and/or written quotes, etc.).
• Locate suitable and reputable sources for supplies, prepare and review bid specifications, and receive, accept, and review submitted bids.
• Review incoming financial documents related to purchasing for property and compliance with USFR, ARS, and other applicable regulations.
• Develop and implement easy access to bids and vendor files such as an internet website to assist with the operation of the business office.
• Assist in the preparation and submittal of financial and statistical reports required by the Board and by law as directed.
• Make procurement records, files, documents, and accounts available for the District Auditor.
• Perform other tasks and assume responsibilities as assigned.

Physically comfortable, normal office work.

Normal office conditions.

Given: None

Received: Business Manager

• Trudi Anderson, HR Specialist
• Human Resources
• Phone:
• Email: