Accounts Payable Coordinator

Overview

This role supports the firm’s accounting department by maintaining accurate and organized accounts payable records, processing invoices and reimbursements, and coordinating with vendors and internal teams to ensure timely and compliant payments. The Accounts Payable Coordinator is a key part of the finance operations helping maintain accuracy, compliance, and strong vendor relationships.

Title:
Accounts Payable Coordinator

Type:
Full-time (100% On-Site)

Note:
Recent or Current 2-3 years of Law Firm experience is required.

• Analyze, code, and process client cost invoices.
• Review and post employee expense reimbursements.
• Research and respond to vendor and employee payment inquiries.
• Perform vendor statement reconciliations and handle discrepancy resolution.
• Assist with annual audit preparation and special projects.
• Handle annual Unclaimed Property filings.
• Create and manage W-9s for new vendors and process 1099 adjustments/corrections.
• Produce ACH vendor files and handle check scanning, filing, and mailing.
• Reconcile online filing accounts and ensure accurate posting in 3E.

Required:

• Bachelor’s Degree (Accounting, Finance, or Business preferred).
• 3+ years of Accounts Payable experience.
• Proficiency with Microsoft Excel and accounting software (3E, Aderant, or similar).
• Strong attention to detail and problem-solving ability.
• Understanding of 1099, W-9, and ACH processes.

Preferred:

• Prior law firm or professional services experience.
• Knowledge of vendor compliance and auditing standards.
• Familiarity with Unclaimed Property laws and filings