Accounting Clerk

Overview

The Accounts Payable Clerk plays a key role in supporting campus operations by maintaining accurate and timely accounts payable records. Under general supervision, this position requires a high level of attention to detail, strong organizational skills, and the ability to work independently while exercising sound judgment and initiative.

The Accounts Payable Clerk provides essential financial support to campus staff by ensuring vendors are paid accurately and on time, accounts are reconciled properly, and financial records are maintained in accordance with established procedures. Success in this role is driven by:

• Strong attention to detail and organization
• Excellent analytical, computer, and problem-solving skills

• Enter all vouchers for payment accurately and timely
• Prepare invoice deduction notices as needed
• Respond to vendor inquiries and resolve discrepancies
• Analyze vendor accounts and negotiate extended payment terms when necessary
• Prepare and process accounts payable checks
• Print and maintain accounts payable reports and files
• Prepare account analyses as required
• Assist with monthly close processes
• Review vendor statements to ensure accounts remain current
• Support special projects and additional duties as assigned

• Prior experience in accounts payable or general accounting preferred
• Strong organizational and time-management skills
• Ability to work independently with minimal supervision
• Proficiency with accounting systems and Microsoft Office (Excel required)
• Strong communication skills for vendor and internal interactions

• Occasionally lift and/or move up to 25 pounds
• Ability to sit or stand for extended periods
• Vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus