Accounting AP Coordinator

Description:

POSITION:
Accounting AP Coordinator

Location: Fort Lauderdale – HQ

Department: Accounting

FLSA Classification: Non-Exempt

At Sound Income Group
, our mission is to help independent financial professionals and their clients thrive, especially those approaching or in retirement. We provide a full suite of resources across financial education, investment strategies, marketing, and practice management to support long-term success.

We foster a collaborative, performance-driven culture rooted in integrity, innovation, and service. If you’re enthusiastic about making a measurable impact in the financial services space, we invite you to grow with us.

The Accounting AP Coordinator keeps our multi-company accounting operations running efficiently. You’ll handle daily invoices, credit card activity, and vendor management with accuracy and organization, ensuring smooth financial workflows across all entities.

This role is ideal for someone who thrives in a fast-paced environment, values precision, and enjoys collaborating to optimize systems and support financial integrity. If you’re ready to make an impact with a mission-driven team that values integrity, innovation, and collaboration, we want to hear from you.

Accounts Payable

• Review the Accounting A/P folder daily and ensure all incoming invoices are processed promptly.
• Enter invoices into Quick Books, including proper coding and attaching all supporting documentation.
• Obtain required approvals for all invoices prior to payment processing.
• Download and process Amazon invoices and other entities as required.

Credit Card & ACH Processing

• Enter all credit card charges for multiple companies into Quick Books, coding transactions to the correct advisors, departments, or cost centers.
• Record all daily ACH auto-pay transactions and ensure accurate posting.
• Review and validate vendor invoices and payments, including monitoring for duplicate payments, suspicious vendor activity, and banking changes.

Vendor Management

• Collect and organize all required paperwork for new vendors, including W-9s and other compliance documentation.
• Maintain accurate vendor records within Quick Books.
• Assist with vendor verification procedures to ensure accuracy, security, and compliance in all vendor-related transactions.

Reconciliation & Reporting

• Complete monthly reconciliations for all company credit card accounts.
• Assist with periodic reporting and provide supporting documentation as needed.
• Process and enter year-end 1099 forms into the online system.

Team Support

• Collaborate with the accounting team and assist with additional tasks or projects as assigned.

Requirements:

Background and Experience

• Minimum 2 years of experience in Accounting, Bookkeeping, or AP support
• High School Diploma Required, Higher education is a plus
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities across several companies.
• Excellent organizational and communication skills.

Technology Expertise:

• Quick Books Desktop Enterprise
• Microsoft Office Suite

• Ability to work for extended periods at a desk using a computer.
• Ability to lift up to 10 pounds if/when necessary.
• Routine use of telephone and email.
• Office-based role with potential travel to conferences, events, and satellite offices as needed.

We’re proud to offer a comprehensive benefits package that supports your professional and personal well-being, including:

• 100% employer-covered medical benefits and HRA account
• Dental & vision plans
• Generous PTO + 10 NYSE company holidays per year
• 401K with company match program
• Free onsite parking
• Company-provided laptop and required technology
• Access to an on-site gym (free of charge)
• Weekly vehicle detailing (at additional cost)