Temporary Accounts Payable Specialist

Primary Purpose

Contributes to the organization's financial success by recording and analyzing financial information.

Non‑Exempt

Not specified.

Hourly

No

• Responds to inquiries and resolves discrepancies involving simple to moderately complex financial transactions in a timely manner, requiring a general understanding of work‑area policies and procedures.
• Acts as liaison with other departments, divisions, or organizations.
• Operates computers programmed with accounting software to record, store, and analyze information.
• Operates 10‑key calculators and copy machines to perform calculations and produce documents.
• Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Reconciles or notes and reports discrepancies found in records.
• Resolves discrepancies in accounting records.
• Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, and accounts payable.
• Accesses computerized financial information to answer general questions as well as those related to specific accounts.
• Processes vendor invoices, cash‑advances, expense reports and journal entries.
• Reviews purchase orders, vendor invoices, cash‑advances, expense reports, and journal entries for accuracy.
• Generates reports to ensure timely information is available for management use.
• Scans and files forms and documents using electronic/manual filing systems to ensure appropriate document retention.
• Performs general office duties, such as filing, answering telephones, and handling routine correspondence.

• Matches order forms with invoices and records the necessary information.
• Processes, tracks and maintains records of invoices and supporting documents to ensure accurate revenue recognition or payment reporting.
• Calculates and prepares checks for utilities, taxes, and other payments.
• Monitors status of vendor accounts to ensure that payments are up to date.
• Responds to internal and external inquiries and resolves routine problems in a thorough and timely manner.
• Audits data and corrects discrepancies to ensure payments comply with NSU expense policies and Federal regulations.

• Tests programs or databases, corrects errors, and makes necessary modifications.
• Helps programmers and systems analysts test and debug new programs.
• Assists in developing training materials and procedures, and trains users in the proper use of hardware or software.
• Serves as trainer and mentor for junior employees.
• Complies with federal, state, and company policies, procedures, and regulations.
• Completes special projects as assigned.
• Performs other duties as assigned or required.

• Intermediate knowledge of MS Office Suite (Outlook, Word and Excel).
• Basic knowledge of MS Access and/or other database reporting tools.
• Working knowledge of Banner, Ariba and Concur.
• Accounting – Working knowledge of accounting principles and practices.
• Clerical – General knowledge of administrative and clerical procedures and systems such as word processing, filing, answering phones, managing files and records, designing forms, supply/equipment ordering, and other office procedures and terminology.
• English Language – General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service – General knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.

• Detail oriented – Proficient skills in paying close attention to all the particular items involved in a work related task, and in analyzing data to check for accuracy and to identify errors.
• Active Listening – Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made,…