Payroll Manager

Position Description

JOB TITLE:

Payroll Manager
DEPARTMENT:
Accounting
DEPT CODE: 0150

REPORTS TO:

Chief Financial Officer
STATUS:
Exempt

HOURS:

Full-time (40)
TUITION:
Non-Taxable

LOCATION:

In-Person, Fort Lauderdale

At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not what we do, it’s who we are.

You must have a passion to honor God by caring well for the people behind every paycheck. As Payroll Manager, you will own an accurate, compliant payroll twice each month for our church, school, and ministries, keeping the organization aligned with current laws and rules.

Just as important, you will reimagine how this work gets done. We are looking for a self-starter who will transform our payroll process to be cleaner, easier, and more efficient, using Paycor and AI workflows available, so the staff who depend on payroll are served better every cycle.

• Convinced a relationship with Jesus changes everything in a person’s life
• Committed to keeping your family as your first ministry
• Dedicated in your personal study of God’s Word
• Consistently placing a high priority on worship and your personal prayer life
• An excellent and generous steward of your personal finances
• Obedient to God to take a Sabbath and make space for soul-keeping
• Deeply compassionate towards people who are in need or hurting
• Excited about global missions and local outreach – you want to change the world
• A part of a healthy friendship community and accountability circle
• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant

• Run semi-monthly payroll (50%):
  Own the end-to-end payroll process two times each month for all staff. Review and approve payroll registers before and after processing, handle manual checks, stop payments, and staff-initiated account changes (such as new banking information), and post the related general ledger entries and journal-entry approvals.
• Compliance and reporting (15%):
  Keep the organization compliant with current payroll laws and tax rules. Reconcile quarterly 941 filings, deliver year-end W-2 statements (including the mailing and emailing process for terminated employees), provide monthly payroll reports to the CFO, explain monthly salary trends to the accounting team, and maintain department and GL codes in the payroll system.
• Process transformation and systems (10%):
  Continuously improve payroll using AI and Paycor workflows: automate manual steps, build clear procedures and documentation, and standardize how data moves between payroll and the GL and HRIS timekeeping module. Evaluate the HRIS and payroll systems, recommend changes, and lead implementations to a smooth, accurate transition.
• HR and staff support (15%):
  Review Staff Action Notice (SAN) forms for accuracy, confirming pay rates, status changes, transfers, and bonus payments. Verify new-hire tax and banking information and any specialized deductions, reconcile final PTO payouts and with holdings due on separation, and review payments for employees on FMLA or Workers’ Comp. Partner closely with HR and serve as the go‑to for staff and managers’ payroll and attendance questions.
• Relationships, training, and audit (5%):
  Build strong working relationships with staff, leadership, and the payroll provider. Train employees and managers on payroll and timekeeping, and serve as liaison to external auditors on payroll-related projects and reports.
• Staff Helping Staff program (5%):
  Process approved assistance payments, ensure the tax portion is handled correctly through payroll, and report program statistics to executive leadership and management quarterly, upon request.
• Perform other department-related tasks as needed and assigned by your supervisor.

• Spiritual gifts in Administration, Wisdom, and Discernment.
• 5+ years of payroll management experience.
• A bachelor’s degree in accounting, finance, business, or a related field.
• Certified Payroll Professional (CPP) certification, or the drive to earn it.
• Dee…