Fee Approval Specialist

Fee Approval Specialist

Diaz Anselmo & Associates P.A. is seeking a detail-oriented and highly organized Fee Approval Specialist to join our growing team. This position plays a critical role in supporting our billing operations by reviewing, submitting, and managing fee approval requests while ensuring compliance with client billing guidelines and firm policies.

As a Fee Approval Specialist, you will be responsible for ensuring fee requests are processed efficiently and accurately while maintaining strong communication across departments and with clients.

Key Responsibilities:

• Review, prepare, and submit fee approval requests in accordance with client billing requirements and guidelines.
• Partner with attorneys, billing professionals, and internal teams to resolve billing discrepancies and non-compliant entries.
• Monitor workflow queues and ensure requests are processed accurately and within required timelines. Communicate professionally with clients regarding escalated fee approval matters.
• Coordinate with multiple departments to gather required documentation and ensure complete submissions.
• Maintain knowledge of client billing platforms and requirements, including Legal Tracker, Tempo, and other fee management systems.
• Assist team members during periods of high volume, backlog, or staff absences.
• Support cross-training initiatives, system enhancements, and special projects as needed.

What You Bring:

• High school diploma required.
• Associate's degree or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Previous experience in legal billing, fee approvals, accounts receivable, or a related administrative role is a plus.
• Proficiency with Microsoft Office Suite, particularly Excel and Outlook.
• Experience with Perfect Practice, ICE, Tempo, PAID, Legal Tracker, or similar platforms is preferred.
• Exceptional attention to detail and accuracy.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-motivated with the ability to work independently while collaborating effectively with a team.

Physical Requirements:

• Standard office duties including sitting, typing, and occasional lifting (up to 20 lbs).

Ready to Take the Next Step?

If you're a motivated professional who enjoys working with precision, managing deadlines, and contributing to a high-performing team, apply today and discover your future with Diaz Anselmo & Associates P.A. We look forward to meeting you!