Payroll Specialist

Introduction

As a pioneer in the Charter school movement, CSUSA is one of the fastest-growing education management organizations in the United States, providing a wide variety of educational choices to over 82,000 students in more than 150 schools across Florida, South Carolina, North Carolina, and Louisiana.

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation.

With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission:
Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. The Payroll Specialist is responsible for ensuring accurate and timely processing of bi-weekly payrolls and related transactions.

This position plays a critical role in validating time entries, maintaining payroll data integrity, supporting employee inquiries, and ensuring compliance with all applicable policies, procedures, and deadlines. The Payroll Specialist will collaborate with various departments to support payroll operations and maintain high standards of accuracy and customer service.

• Prepare, schedule and process bi-weekly payrolls. Ensure that all data necessary to process payrolls is gathered in a timely manner to comply with established schedules.
• Review, analyze and research payroll errors to ensure accuracy of payroll processing.
• Prepare and post transactions in ADP Vantage System.
• Verify and validate employee time entries to ensure compliance with organizational policies.
• Review, analyze, and process retroactive transactions and payments.
• Develop, run, and review pre- and post-payroll audit reports to ensure data integrity.
• Perform daily data entry of payroll transactions and maintain accurate records in the payroll system.
• Review employee timesheets for completeness and accuracy.
• Process payroll for multiple locations and pay groups, ensuring compliance with jurisdictional requirements.
• Ensure that all payroll data (including hours worked, leave balances, and earnings) is collected and processed in a timely manner.
• Process and calculate payments for distribution, including regular payroll, retroactive adjustments, settlements, and off-cycle disbursements.
• Analyze and process final payments for separated employees, ensuring compliance with applicable regulations.
• Monitor and research employee leave balances and accruals to maintain accurate records.
• Assist employees with payroll-related inquiries, including W‑2 and W‑4 tax form questions.
• Troubleshoot and resolve direct deposit errors due to closed or incorrect account information.
• Research and process off-cycle payroll payments as needed.
• Review weekly time entry reports from various timekeeping systems and elevate discrepancies when necessary.
• Respond to inquiries from schools, departments, and staff regarding payroll procedures, schedules, and payment statuses.
• Maintain proficiency in payroll software and related systems; strong computer skills are required for daily operations and reporting.

• Highly organized with strong attention to detail.
• End‑to‑end payroll processing knowledge including multi‑state.
• Proficient in Microsoft Excel Skills (VLOOKUP, and Pivot Tables).

Job Requirements

Education:

• Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.

Experience:

• Minimum…