Accounts Payable; AP) Specialist

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ACR Electronics, Inc. is the leading development center for emergency beacons that are designed with one purpose: to save lives. Through our combined technology expertise in the marine, aviation, outdoor and military markets, we design and manufacture cutting-edge rescue beacons and survival gear for boaters, pilots, hunters, hikers, climbers, cyclists, and combat troops, not to mention many of the leading boat builders and aircraft manufacturers in the industry.

Since 1956, ACR’s wide range of survival products has been the choice of NASA, the U.S. Military, the U.S. Coast Guard, and everyday explorers and adventurers across the globe. With everything from emergency locator transmitters and rescue beacons to the special flashlights used on Apollo 13 after their onboard explosion, ACR builds products that are made to perform during expeditions of all sizes.

ACR is an Equal Opportunity/Vet/Disability Employer

Job Summary of the AP Specialist

The Accounts Payable Specialist is to support the Financial Organization in all transactions, duties, and initiatives regarding accounts payable and various finance duties. The Accounts Payable Specialist must pay great attention to detail, be extremely organized, and have a good working knowledge of accounting concepts. The Specialist will have a firm understanding of all payable duties and processes. This role will help in the day-to-day financial preparation for, but not limited to, A/P, month-end/year-end financial transaction recording and reporting, as well as handling requests from outside and internal auditors.

Duties/Responsibilities of the AP Specialist

• Monitor Company-specific AP email accounts for incoming AP invoices.
• Obtain proper approvals and project coding for all incoming invoices prior to processing.
• Ensures adherence to an internal delegation of authority policy prior to payment.
• Ensure all AP invoices are paid timely and within payment terms, taking advantage of any applicable discounts.
• Assist with Form 1099 preparation and filings.
• Monitor invoicing exceptions and unique supplier situations while keeping other internal team members aware of the issues.
• Act with a sense of urgency and professionalism to internal and external inquiries via email and phone.
• Participate in special projects as assigned.
• Ensure all intercompany invoices are posted and accounts are reconciled monthly
• Assists the team with monthly close and associated monthly reporting.
• Participates in the preparation and review of audit materials and work papers as required for internal and external audits.
• Strong understanding of intercompany transactions and reconciliation
• Assist in setting up new vendors (third-party and employee), including Form W-9 and W-8 collection, TIN verification, and banking account verification
• Reconcile vendor accounts, run and analyze the AP aging report
• Respond to, manage, and resolve vendor inquiries
• Investigate and resolve AP discrepancies
• Prepare and process batch check runs, wire transfers, and ACH payment schedules
• Proactively identify areas of opportunity and make recommendations to management regarding workflow, process improvements, internal control,s and customer service enhancements
• Review and process payment schedules for vendor invoices and employee expense reimbursements
• Provide accounting assistance to managers and operations staff; respond to financial questions/concerns to meet business needs, and perform other duties as required to support the finance team
• Special projects as requested
• Performs other related duties as assigned

Note:

This description is an outline of the major recurring responsibilities of the job. It is not intended to be all-inclusive of the work to be performed. Other related job…