Payroll Specialist

Position Description

JOB TITLE: Payroll Specialist

DEPARTMENT: Accounting

DEPT CODE: 0150

REPORTS TO: Payroll Manager

STATUS: Hourly Non‑Exempt

HOURS: Full Time (40)

TUITION: Non‑Taxable

LOCATION: Fort Lauderdale

At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not what we do, it's who we are.

The Payroll Specialist will assist in all aspects of processing the payroll on a semi‑monthly basis and maintains the HRIS data integrity, report writing and analyzing of data required by Leadership, Management, Accounting, HR and Payroll. This person also supports HRIS upgrades and other technical projects as assigned, as well as acting as a liaison between Vendor Technical Support and Calvary Chapel.

This person works with a servant's heart and has the desire to bring glory to the Lord.

• Convinced a relationship with Jesus changes everything in a person’s life
• Committed to keeping your family as your first ministry
• Dedicated in your personal study of God’s Word
• Consistently placing a high priority on worship and your personal prayer life
• An excellent and generous steward of your personal finances
• Obedient to God to take a Sabbath and make space for soul‑keeping
• Deeply compassionate towards people who are in need or hurting
• Excited about global missions and local outreach – you want to change the world
• A part of a healthy friendship community and accountability circle
• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant

• Administer the timekeeping structure, including adding and removing department timekeepers and maintaining their access.
• Review time cards each pay period, communicate required corrections to departments, and enter corrections directly when a department timekeeper is unavailable.
• Monitor overtime and report recurring overtime patterns to leadership.

• Process payroll for multiple entities in accordance with the published pay calendar, including clergy compensation (housing allowance designations and dual tax status).
• Build the pay run upload file from multiple source documents using the Paycor template.
• Review the high volume of pay adjustments received each period for accuracy, proper approval, and account coding.
• Enter employee‑initiated non‑pay changes, such as direct deposit updates.
• Maintain recurring voluntary and benefit deductions on individual employee records.
• Review all deductions and pay data prior to transmission, and run and review the preliminary pre‑post register.
• Communicate pay run deadlines and cutoffs to department timekeepers.
• Prepare manual and replacement checks, and initiate stop payments on lost or destroyed checks.
• Maintain organized documentation for each pay run, including supporting approvals for every payment.

• Prepare and edit the payroll general ledger download for the Payroll Manager’s review.
• Generate post‑run reports, review for accuracy, and format them for upload into the accounting system.

• Provide recurring reports to department leaders, including overtime and voluntary deduction activity.
• Develop standardized reports for ongoing needs and prepare ad hoc reports on request.
• Assist in reviewing salary allocations across entities, funds, and departments, and report allocation trends.

• Assist in the timely distribution of W‑2s and other year‑end statements, including mailing W‑2s to terminated employees.

• Review and process staff transitions, including pay rate changes,…