Legal Billing & Collections Specialist

Legal Billing & Collections Specialist

Fort Lauderdale, FL | Full-Time | Onsite | Exempt | $60,000–$70,000

Mayersohn Law Group, P.A. is hiring a Senior Legal Billing & Collections Specialist for our Fort Lauderdale office.

This is a full-time, onsite opportunity for an experienced law firm billing professional with strong Clio billing
, legal collections
, accounts receivable
, and end-to-end billing-cycle experience. The person in this role will take ownership of the billing process—from reviewing time entries and preparing pre-bills through invoice delivery, payment processing, trust/retainer monitoring, collections follow-up, reporting, and reconciliation.

The ideal candidate is highly organized, financially detail-oriented, and comfortable working independently in a deadline-driven law firm environment. You should be confident communicating with attorneys, staff, and clients; resolving billing discrepancies; managing sensitive collection matters professionally; and ensuring invoices are accurate, timely, and client-ready.

As the Senior Legal Billing & Collections Specialist, you will support the firm's financial operations by ensuring accurate billing, timely invoice delivery, prompt payment processing, consistent collections activity, and reliable financial records.

This role is ideal for someone who understands that billing is more than administrative work—it directly supports client service, cash flow, attorney productivity, and the firm's ability to deliver excellent legal representation.

• Own the full legal billing cycle, from daily time-entry review through invoicing, payment application, collections, reporting, and reconciliation
• Review attorney and legal-staff time entries for accuracy, completeness, grammar, spelling, clarity, and client-friendly descriptions
• Communicate with attorneys and staff to obtain timely time-entry corrections and support compliance with billing expectations
• Generate, review, revise, and finalize pre-bills and invoices in Clio
• Ensure invoices comply with firm billing requirements and are issued at least every two weeks
• Track invoice delivery and confirm receipt by the appropriate client contact, insurer, carrier, or responsible party
• Process client payments received by credit card, check, wire transfer, and other approved methods
• Monitor accounts receivable, aging reports, outstanding balances, retainer balances, and trust-account activity
• Post and track trust and retainer transactions in accordance with applicable trust-accounting procedures
• Conduct professional, organized, and persistent legal collections follow-up while protecting client relationships
• Respond to client billing inquiries, investigate discrepancies, and resolve disputes efficiently and diplomatically
• Handle payment disputes, chargebacks, refunds, write-offs, adjustments, and related documentation with appropriate approval
• Support monthly billing reports, accounts-receivable reporting, reconciliation, and financial data review
• Maintain accurate, organized, confidential billing and client-account records
• Identify potential billing issues before invoices are issued and recommend practical solutions

Required

• Prior law firm billing experience is required
• Prior legal collections and accounts-receivable experience is required
• Working knowledge of the Fair Debt Collection Practices Act (FDCPA) and professional collection practices
• Hands-on experience using Clio for legal billing, invoicing, payment processing, or matter/account management
• Experience managing the end-to-end legal billing cycle, including time-entry review, pre-bills, invoice generation, payment posting, collections, and reporting
• Understanding of basic accounting principles, accounts receivable,…