Executive & Personal Project Manager

Overview

At Game Stop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of what's possible.

Whether you're a hardcore gamer or just starting out, we've got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world!

The Executive Assistant provides high-level, proactive support to a senior executive, ensuring the executive’s time, communications, and priorities are impeccably managed. This role is ideal for a polished EA who thrives in a fast-paced environment, handles sensitive information with discretion, and partners closely with the executive to drive outcomes.

This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus.

Location: Fort Lauderdale/Miami, FL (full-time, on-site)
Schedule: Requires flexibility; occasional evenings/weekends as needed

• Act as the executive’s primary gatekeeper; prioritize requests, manage inflow, and protect focus time.
• Drive the executive’s priorities, track follow-ups, and ensure deadlines are met.
• Prepare briefing materials; synthesize notes and action items from meetings.

• Own complex, dynamic calendars across time zones and geographies.
• Plan and manage intricate domestic/international travel (commercial and private), including door-to-door itineraries and contingency plans.
• Coordinate meetings, agendas, materials, and logistics; provide day-of support as needed.

• Draft, proof, and edit emails, memos, presentations, and reports with impeccable attention to detail.
• Communicate on behalf of the executive with internal leaders, external partners, and key stakeholders.
• Maintain strict confidentiality and excellent judgment.

• Prepare and reconcile expense reports; manage invoices and vendor payments in partnership with finance.
• Maintain files, contacts, and documentation; improve administrative systems and workflows.

• Assist with seamless integration of professional and personal calendars.
• Coordinate select personal appointments or reservations when they impact the executive’s schedule.

• 5–10+ years supporting a C-level or senior executive in a fast-paced, high-demand environment.
• Exceptional organization, written/verbal communication, and follow-through.
• Expert in calendar/travel management and executive-level correspondence.
• High proficiency with Microsoft Office/Google Workspace; familiarity with Asana/Trello a plus.
• Discretion, professionalism, and trust are non-negotiable.

• Availability: Responsive to urgent needs; able to support outside typical business hours.
• Mindset: Proactive, resourceful, and hands-on; anticipates needs and operates with ownership.

Full-time store positions at Game Stop are also eligible to participate in incentive programs, health benefits, paid time off, 401 (k), employee discount and a casual work environment. Positions at Game Stop may also be eligible for a bonus and/or other incentives.