CCA Fort Lauderdale - Executive Assistant

Position Description

JOB TITLE:

Executive Assistant

DEPARTMENT:
Calvary Christian Academy

REPORTS TO:

President

STATUS:
Exempt; 12-Month, Administrative Calendar

HOURS:

Full Time (40)

LOCATION:

Calvary Christian Academy

______________________________________________________________________

At Calvary Christian Academy, a ministry of Calvary Chapel, we are a community of Christian believers who exist to make disciples of Jesus Christ through a biblical school environment that prepares students to glorify God spiritually, academically, and socially. Our vision is to reach our community and change our world. As a minister and staff member, it is not only what we do, it is also who we are.

The executive assistant is an integral part of the executive team, providing comprehensive, high-quality, and proactive support to senior executives in our mission of making disciples.

The full-time executive assistant is a strategic part of CCA and is passionate about supporting the President and executive team in managing complex logistics, communications, and projects to ensure seamless operations.

• Managing and optimizing executives' complex calendars, scheduling meetings, appointments, and preventing conflicts.
• Act as the primary point of contact, screening and directing calls, emails, and visitors.
• Draft, format, and proofread correspondence, reports, memos, and presentations.
• Organize internal and external meetings, including booking venues, catering, arranging travel accommodations, and preparing materials.
• Prepare agendas, take minutes, and track action items for meetings.
• Serve as a liaison between executives, employees, clients, and external partners.
• Manage expense reports, track budgets, and process invoices.
• Maintain organized physical and digital filing systems for confidential documents.
• Order office supplies and manage general office operations.
• Assist with managing special projects, ensuring timely completion and resource coordination.
• Develop and refine internal processes to improve executive and team efficiency.
• Handle sensitive and confidential information with discretion.
• Provide proactive support, anticipating needs and resolving issues before they escalated.
• Pray and support the needs of staff.
• You may have to bend, sit, or stand for prolonged periods, lift, pull, push and/or move up to 40 lbs.

• Strong personal commitment to Jesus Christ and their Christian Faith.
• Strong commitment to the Philosophy and Statement of Faith of Calvary Chapel and to the Mission Statement of Calvary Christian Academy, as well as the Leadership Covenant.
• Effective written, listening, and verbal communication skills when interacting with staff, students, parents, and vendors.
• The ability and will to act professionally at all times.
• A high level of customer service experience.
• Strong proficiency with Microsoft and Google tools for report production.
• The ability to project manage, organize, prioritize, and multitask.
• An out-of-the-box thinker and problem-solver, never afraid of expressing new ideas.
• Spiritually, mentally, and emotionally mature.
• Able to be confidential with all information.
• Deeply compassionate towards people who are in need or hurting.
• Able to earn people’s trust, respect, and confidence, and operate with strong emotional intelligence.

• Communication (Verbal & Written):
  Clearly conveying messages, drafting professional emails, active listening, and understanding diverse audiences.
• Organization & Time Management:
  Prioritizing tasks, managing complex schedules, setting deadlines, and keeping projects on track.
• Adaptability & Flexibility:
  Adjusting to shifting priorities and unexpected changes with a calm demeanor.
• Problem-Solving:
  Identifying and resolving issues quickly and effectively, often before they escalated.
• Discretion & Confidentiality:
  Handling sensitive information with professionalism and trustworthiness.
• Spiritual Maturity:
  Empathy, able to build strong relationships, and an authentic understanding of interpersonal dynamics.
• Proactivity & Initiative:
  Thinking ahead, anticipating needs, and taking action without being asked.
• Attention to Detail:
  Ensuring accuracy in all tasks, from scheduling to document preparation.
• Interpersonal
  
  Skills:
  
  Collaborating effectively with stakeholders, clients, and staff.
• Composure Under Pressure:
  Maintaining grace and control in high-pressure situations.
• Strategic Thinking:
  Moving beyond reactive tasks to support the executive's broader goals.

Monday-Friday 7:30 am - 4:00 pm

• This is a full-time, year-round (12-month) position.
• You may have to work evenings and/or weekends to assist with special events or emergencies.