Administrative Operations Coordinator

The Administrative Operations Coordinator plays a vital role in supporting the operations team by managing administrative tasks and ensuring smooth project execution. This position is responsible for coordinating post‑sales activities, scheduling projects, maintaining accurate records in company systems, and ensuring compliance with company policies and procedures.

• Coordinate and schedule project activities with clients, teams, and subcontractors
• Create and manage project records, work tickets, and purchase orders
• Monitor task execution and ensure timely reporting and data accuracy
• Support billing processes, resolve discrepancies, and assist with client invoicing
• Maintain organized digital and physical records, including contracts and proposals
• Collaborate with internal teams to ensure seamless operations and client satisfaction

• High school diploma required; associate or bachelor’s degree preferred
• 3–5 years of administrative or customer service experience, preferably in construction
• Bilingual in English and Spanish is required
• Strong communication, organizational, and problem-solving skill
• Proficient in Microsoft Office (Word, Excel, Outlook
• Ability to multitask in a fast-paced environment and meet deadline

• Regular use of standard office equipment
• Must be able to lift up to 20 pounds occasionally