Ops Regulatory Specialist Iii

OPS REGULATORY SPECIALIST III -

Date:
Feb 10, 2026

Requisition No: 869622

Agency:
Department of Health

Incumbent is responsible for assisting in the coordination of administrative tasks and/or assignments which are complex in nature. Work involves the performance of administrative activities, which involve independently planning administrative objectives and priorities.

• Monitor and perform accurate indexing, scanning and quality control of investigative documents and case files.
• Review case preparation and processing, including the compilation of investigative documents into a final investigative report template.
• Ensure deadlines are met and cases are processed in accordance with internal time frames.
• Monitor and perform data entry to ensure up-to-date records regarding investigations, inspections, Daily Activity Reports, training logs and other activities of the field office.
• Assigned Purchasing Card responsibilities.
• Act in the capacity of procurement liaison.
• Responsible for procurement preparation and approval.
• Track purchase orders and invoices to ensure timely submission to Finance & Accounting and ensure invoices are correct prior to submission.
• Maintain purchase orders, invoices and billings, reimbursements request and travel vouchers.
• Responsible for completing the monthly Reconciliation Report, monitoring encumbrance reports and verification of orders.
• Assist with training and orient administrative support staff and investigative staff with paperwork for employment.
• Act as the property delegate, ensuring accurate records are maintained.
• Responsible for surplus equipment processing and handling incoming new equipment.
• Oversee all supplies, furniture, and equipment, including computer needs, equipment repairs, forms management and implementation, maintains an adequate inventory of forms and office supplies.
• Compile statistics and produce reports required by Headquarters.
• Respond verbally to complaints and inquiries from consumers and licensees and prepares correspondence regarding investigative cases.
• Perform other duties as required.

Proficient computer skills to include Word, Excel, PowerPoint and Outlook; knowledge of computer data bases; knowledge and use of the compliance management system and licensing system used by the Agency; knowledge of laws, legal codes, court procedures and government rules & regulations; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;

understanding written sentences and paragraphs in work related documents; communicating effectively with others in writing; talking to others to effectively convey information; ability to establish and maintain effective working relationships with others; ability to plan, organize and prioritize work assignments; ability to work independently; knowledge of office procedures and practices; ability to prepare correspondence and administrative reports; entering, transcribing, recording, storing, or maintaining information in either written form or electronically;

ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; ability to maintain a high degree of accuracy and close attention to detail; ability to maintain strict confidentiality.

• High School Diploma or equivalent
• One (1) year of professional experience to include reviewing or auditing documents for specific criteria; applying applicable laws, rules, regulations, policies and procedures; researching and gathering data; preparing reports and correspondence; answering phones; and scheduling meetings.
• Must be physically present in the office to effectively perform job duties and responsibilities.

• Must have a valid driver's license, satisfactorily complete a background investigation, fingerprinting, and participation in direct deposit are requirements for employment.

Main counties covered by office – Broward

Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the Healthiest State in the Nation.

Values:

• I innovation:
  We search for creative solutions and manage resources wisely.
• C collaboration:
  We use teamwork to achieve common goals & solve problems.
• A accountability:
  We perform with integrity & respect.
• R responsiveness:
  We achieve our mission by serving our customers & engaging our partners.
• E excellence:
  We promote quality outcomes through learning & continuous performance improvement.

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment…