Administrative Assistant; Part-Time, Community Enhancement and Code Compliance

Position Summary

Part‑time Administrative Assistant with prior experience in Community Enhancement Compliance and Enforcement. Supports the Community Enhancement and Compliance Division by performing administrative services including tracking and compiling information, preparing reports, reading and answering correspondence, providing customer service, and handling confidential information.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following list represents typical tasks for this position, but the employer may assign additional duties related to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides front‑counter assistance, including accepting applications and providing information, or accepting payments; responds to and resolves complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcribes; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required
• May prepare and maintain payroll for assigned division
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required

• Have successfully completed at least two (2) years of college coursework in business administration, public administration, or a related field from an accredited college.
• One (1) year performing intermediate level administrative work.
• A minimum of six (6) months experience in Community Code Compliance/Enforcement for a municipality.
• Additional qualifying experience or completion of coursework at an accredited college or university in a job‑related field may substitute on a year‑for‑year basis for one year of the required experience or education.
• If claiming Veteran's Preference, candidates must attach a DD‑214 Member 4 form and the City of Fort Lauderdale's veteran’s preference claim form (J‑204) to the online application.

• Skilled in Microsoft Office software including Word, Excel, Outlook, and Power Point
• Accurate typing speed of at least 40 wpm
• Knowledge of building, construction, or code compliance terminology
• Experienced in customer service
• Knowledge of and/or use of the Land Management Platform Accela

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Physical Standards Required To Perform

Essential Job Functions:

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but are not limited to, evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by…