Litigation Legal Assistant-Floater

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

The ideal candidate is an experienced Litigation Legal Assistant who is highly adaptable and thrives in a fast-paced environment. They can step in seamlessly to support multiple attorneys with minimal ramp-up time and bring a strong working knowledge of litigation procedures, court rules, and legal terminology. This individual is detail-oriented, organized, and dependable, with excellent time-management and communication skills, a high level of discretion, and proficiency in e-filing systems, document management platforms, and Microsoft Office.

• Interacts with clients as required and as requested by the attorney.
• Processes new matters and conflict requests; performs conflict maintenance on existing matters, as required.
• Responds to and resolves administrative inquiries and questions.
• Answers and screens phone calls, when necessary.
• Reviews and processes all incoming or outgoing mail and saves it electronically in the document management system.
• Maintains files and records according to departmental policies and procedures.
• Ensures attorney time is correctly entered by the deadline and performs month-end billing processes.
• Gathers client accounting information and generates accounting reports available through accounting software as requested; ensures timely payment of vendor invoices.
• Prepares and submits monthly expense reports.
• Maintains Bar requirements, i.e., CLEs, Board Certification Applications and Renewals, and Court Admissions.
• Coordinated and schedules travel, meetings, and appointments.
• Schedules deadlines, hearings, depositions, mediations, and meetings in coordination with the case team, witnesses, experts, opposing counsel, court reporters, judicial assistants, and/or mediators.
• Coordinates food orders, reserves conference rooms, and arranges IT and other setups as required.
• Prepares hearing files as requested and uploads courtesy copies and proposed orders to the Court.
• Provides document production services (typing and transcription), to include preparation of client correspondence, engagements or retainer agreements, motions, notices, and orders, as requested.
• Proofreads all documents, checking for appropriate formatting, spelling, and grammatical errors, and ensuring that all attachments, exhibits, and enclosures are intact.
• Electronically files documents with the appropriate court, state, federal venues, and administrative agencies.
• Oversees file closing to ensure all funds have been distributed and vendor invoices have been paid.
• Any and all other duties may be required of the job.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to organize files and workflow.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with iManage, File Site, and Aderant, preferred.