Training Specialist

Must be a current BSO employee who has successfully completed their probationary period by the listed closing date. If no applications from BSO employees are received, the following candidates will also be considered for the vacancy.

1.  High school diploma or equivalent. An evaluation of foreign high school diploma may be required.

2. Two (2) years of experience in administrative support functions.

3. Experience should include extensive customer service contact work; ability to organize own work, meet deadlines and follow up on assignments with minimal direction.

4.

Demonstrated proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.

5.

Demonstrated proficiency in Adobe Acrobat.

6. People Soft experience preferred.

7.  Strong oral and written communication skills.

8. Any equivalent combination of education, training, and experience. Such experience must be clearly documented in the application for consideration.

Under direct supervision, the purpose of this position is to perform moderately complex to specialized administrative support work within the Training Division of the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support work in the review, processing, and tracking of training and educational programs. Incumbent arranges for courses, coordinates instructional and educational materials, and maintains training participant records in the training tracking system.  

Work is reviewed by an administrative superior through direct observation, review of records and reports, and comments by customers and employees. Perform related work as directed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Receives and processes training and education requests; maintains training participant records in the training tracking system.

Evaluates training and education requests to ensure that they have been completed properly and in compliance with agency policies and procedures.

Compiles prepares and distributes daily/weekly/monthly/annual statistics on training activities.

Generates correspondence, lesson plans, curricula, handouts, manuals, and other training materials.

Coordinates educational training requests with various higher learning centers, training institutes, and individuals.

Retrieves data from a wide variety of formats, i.e., computer files, reports, records, forms, documentation.

Coordinates the use of training facilities and equipment.

Acts as liaison between supervisors, other departments, and outside agencies, gathering and relaying information as needed.

Performs customer service activities; meets the public and employees, provides information regarding training programs; explains well-defined policies and procedures; takes telephone inquiries, ascertaining the nature of the call, and directs it to the appropriate staff member; takes telephone messages.

Enters data into the agency wide personnel/payroll system to include payroll, purchase requisitions, budget items, invoices, and position requests.

Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.

Creates and distributes weekly Training Division calendar of programs.

Receives and reviews various reports, plans, and applications for the purpose of verifying the accuracy, and ensures necessary copies of pertinent documents are made.

Prepares files and paperwork for archiving; compiles archive list, compiles boxes, and schedules delivery to archive center.

Inputs and retrieves information from the Training Tracking System.

Maintains logs and records of training inventory (hardware, software, office equipment), course documents, lab supplies, and general lab facilities.

Ensures training rooms are clean and set up for scheduled training classes.

Operates various office…