Senior Administrative Assistant; Homeless Outreach

The Community Services Department seeks a Senior Administrative Assistant to support Homeless Initiatives including the Community Court.

The Community Court program strives to engage the community, help individuals receive services tailored to their needs, and link participants to restitution projects and onsite social services and treatment providers. Types of services provided include assisting with completing applications for a State , a referral to a medical service provider, acquiring a bus pass for transportation needs, case management for housing / shelter processes, and referrals for detox services and mental health rehabilitation.

This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Administratively assists with the Community Court.
• At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations.
• As an assistant to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies.
• Makes presentations utilizing charts, slides and other visual support devices.
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions.
• Conducts fact‑finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed.
• Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses, work flow charts, etc.
• May participate in the formulation, preparation and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; consults with departmental officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives; suggests cost‑cutting alternatives; advises departmental personnel on budget problems, processes and procedures.
• May be assigned to direct various phases of departmental administrative operations.
• Performs related work as required.

• Bachelor's Degree from an accredited four‑year college with major coursework in business or public administration, or a closely related field.
• Five (5) years of paid, full‑time work experience primarily involving one or more of the following:
  • the analysis, planning and development of programs, policies, operations, methods and/or procedures;
  • the evaluation of program and operation effectiveness;
  • the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work,
  • to effect economies of time, money, personnel and equipment, or
  • to otherwise assist in the solution of administrative and management problems.

• Demonstrated excellence in verbal and written communication.
• Strong public speaking and presentation skills, including proficiency in Microsoft…