Administrative Coordinator; PT

REQUIREMENTS AND PREFERENCES

*** This is not a remote position***

The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Coordinator Part Time - 19 (no benefits).

This position, is a part of the Business Operations & Resources section plays a critical role in supporting a unified procurement system that promotes integrity, fairness and efficiency. The Administrative Coordinator (PT19) will coordinate essential operational functions and collaborate closely with Division leadership, client agencies, and vendors. The ideal candidate must have the ability to demonstrate proficiency in communication, data interpretation, assist in training facilitation, and administrative coordination activities.

• Provide administrative and operational support for procurement and business services activities, coordinating with internal staff, County agencies, vendors, and service partners.
• Assist with procurement support functions, including bid‑related coordination, solicitation documentation, repository maintenance, and tracking of required deliverables.
• Support Purchase Order (PO) administration activities in People Soft, including assisting with PO modifications, change order request, business unit and location code updates, system reporting, and sourcing issue resolution.
• Assist with fiscal year‑end purchasing activities by supporting transaction review, documentation updates, and coordination with ERP, Accounting, and Purchasing IT staff, as directed.
• Compile and prepare operational data and reports to support compliance tracking, and management review.
• Help maintain program manuals, and operating procedures; assist with updates to reflect policy or process changes.
• Monitor assigned workflows and reporting outputs; identify and communicate issues, trends, or inconsistency to appropriate leadership for review.
• Assist with on‑boarding and off‑boarding support activities, including access request and inventory assignment and tracking.
• Provide administrative support for special projects, priority initiatives, and emerging operation needs.
• Additional duties as assigned.

Performs administrative work assisting in the coordination and administration of business operations and functions.

Works under general supervision, independently developing work methods and sequences.

Requires an Associate degree from an accredited college or university with major coursework in business or public administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years in staff administration, management, and organization or closely related experience including six (6) months lead work/supervisory experience depending on area of assignment.

The candidate must have the ability to possess and maintain a valid FL Driver's License.

• Bachelor's Degree or higher from an accredited college or university with major coursework in business or public administration or closely related field.
• One (1) + year Government Purchasing experience
• One (1) + year Accounting/Bookkeeping/Payroll experience
• One (1) + Experience using Legistar Agenda prep
• One (1) + Training/Facilitating, Supervision, Human Resources experience

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Coordinates the business operations functions of a County division, section or unit; may supervise clerical and specially assigned technical staff engaged in a wide variety of secretarial, clerical, bookkeeping and technical functions; assigns and reviews work of subordinates and/or specially assigned project personnel.

Coordinates the activities of a program or project which has operational responsibility of considerable scope; assists in the development of project procedures and schedules; prepares project reports and related data.

Reviews state of accounts and…