Senior Administrative Assistant​/Office Manager

Job Title:

Administrative Assistant

Location:

Fort Lauderdale, FL (Fully In-Person)

Blue Sky Utility is a fast-growing renewable energy company building the infrastructure that powers a cleaner future. As we establish and scale our Florida headquarters, we are investing in building a world‑class in‑office experience and a highly effective executive support function.

We are seeking an Administrative Assistant/ Office Manager. This is a cornerstone role in our organization and a critical partner to our leadership team.

The Office Manager & Administrative Assistant will serve as the operational anchor of our Fort Lauderdale office and a trusted right hand to senior executives.

This role combines full ownership of office operations with high-level executive support. You will run the office as a business, while also managing priorities for the C‑suite.

We are looking for a true hand‑raiser: someone who anticipates needs, takes ownership without being asked, and thrives in a fast‑moving executive environment.

• Office Management & Operations
  • Own day‑to‑day operations of the Fort Lauderdale office
  • Manage office vendors, facilities, supplies, maintenance, and services
  • Oversee conference rooms, kitchen, common areas, and overall office experience
  • Manage office access, badges, visitors, and security coordination
  • Plan and execute office moves, build‑outs, and expansions as needed
  • Ensure a professional, organized, and high‑functioning office environment
  • Manage large scale monthly events where the C‑suite travels to the Florida office for one week
• Assistant Support (C‑Suite)
  • Provide direct administrative support to senior executives
  • Manage complex calendars, scheduling, and meeting logistics
  • Coordinate domestic and international travel, itineraries, and expenses
  • Prepare materials for executive meetings, board meetings, and presentations
  • Serve as a gatekeeper and trusted liaison for internal and external stakeholders
  • Handle confidential and highly sensitive information with discretion
• Business & Administrative Support
  • Draft correspondence, memos, and internal communications
  • Track action items, follow‑ups, and deadlines for executives
  • Support HR in onboarding of senior hires and executives
  • Assist with event planning, offsites, and leadership meetings

This role sits at the intersection of:

• Office operations
• Executive partnership
• Company culture
• Business rhythm

You will have daily exposure to the C‑suite, real influence over how the office functions, and a direct impact on leadership effectiveness.

We are looking for someone who:

• Thinks three steps ahead
• Naturally anticipates executive needs
• Takes pride in running a flawless office
• Enjoys being the person everyone relies on

• 5+ years of experience as an Office Manager, Executive Assistant, or similar role
• Proven experience supporting senior executives or C‑suite leaders
• Strong experience managing office operations in an in‑person environment
• Exceptional calendar management and organizational skills
• Advanced proficiency with Microsoft Office and collaboration tools
• Strong written and verbal communication skills

• Experience supporting multiple executives simultaneously
• Some HR experience
• Experience in a fast‑growing or scaling company
• Experience coordinating board meetings and executive offsites
• Comfort working with confidential, sensitive, and high‑impact information

• An Incredible Team, a Big Mission – Work alongside smart, passionate people who are genuinely driven to build a cleaner energy future. We move fast, collaborate deeply, and celebrate wins together. Our team culture is strong and stable, reflected in our 87% employee retention rate, which speaks to the environment we’ve worked hard to build.
• Competitive Pay with Transparency from Day One – We believe in being honest and clear about compensation from the start. The base salary range for this role is $65,000‑80,000. Compensation decisions are based on a thoughtful review of your background, skills, certifications, and the impact you’ll bring to our growing business. Posting salary ranges upfront is part of our commitment to…