Office Call - Finance Department

Overview

This is a non-exempt position, which is entry-level general office and clerical work on a Will Call Basis. This employee is responsible for performing a variety of clerical assignments and may be assigned to any City of Plantation department. A major function of this classification is the typing of letters, memorandums, reports and other materials from drafts or copies. Work may include the operation of standard office machines and simple arithmetic calculations.

This classification requires the ability to exercise independent judgment in the performance of routine duties. Work is subject to supervision on specific assignments and review of results.

Will-Call status – Work when needed. No set schedule.

Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.

Work assignments vary among positions in this classification and may include any combination of general assignments; general office, receptionist, cashiering, customer service, public relations and record keeping activities.

May type correspondence, articles, reports, statements, tabulations, purchase orders and other material from copy, rough draft or voice recordings.

May catalog cards, book pockets, book cards and labels for all books, audio cassettes and videocassettes, if position requires.

May operate standard office equipment, copy machines, typewriting equipment, personal computer and/or related data processing equipment.

May sort and file correspondence, reports and other materials alphabetically, numerically or by other established classifications; assemble and verify record keeping data and maintain records.

May complete and mail routine forms or form letters; open, sort and distribute mail.

May place and receive telephone calls; route calls as required; serve as receptionist answering routine inquiries, provide non-technical information and explain well defined rules and policies; screen and refer office callers.

May make simple arithmetic calculations manually or with the use of a calculating machine; compute data from requisitions, listings, time reports or other records; assemble data in appropriate form for use in completing required reports.

This position does not have final procurement authority.

Performs related work as required and as directed.

General knowledge of modern office practices and procedures.

Working knowledge of business English, spelling, punctuation and arithmetic.

Some knowledge of modern information systems and standard software applications such as Word, Windows and Excel, and the ability to learn new applications.

Knowledge of proper telephone etiquette and procedures.

Ability to learn assigned clerical tasks readily and adhere to prescribed routine.

Ability to make simple arithmetic computations and tabulations accurately and with reasonable speed.

Ability to understand and carry out instructions and to complete work assignments correctly.

Ability to maintain confidentiality and prioritize work assignments.

Ability to establish and maintain an effective working relationship with other municipal employees, City officials and the general public.

Skilled in the operation of standard office equipment.

Skilled in the operation of personal computers and typewriter with accuracy and reasonable rate of speed.

High school diploma or equivalent; supplemented by a minimum of 6 months of general office or clerical experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Employees in this class are assigned on a Will Call basis and work no more than 24 per hours a week. Assignments may be less and only on an as needed basis.