Procurement Administrative Assistant

About The Role

We are looking for a reliable and organized Administrative Assistant to support our Procurement Team and assist with the day‑to‑day operations of our procurement department. This role includes administrative work, shipment tracking, vendor communication, and inventory support within the Vape, Delta, and Smoke industry.

Ideal candidates are detail‑oriented, communicate well, and can stay organized in a fast‑paced environment.

Location:

Tamarac, Florida.

Employment type:

Full‑Time.

• Handle emails and communications related to procurement, shipping, and inventory.
• Maintain organized records including invoices, purchase orders, and shipment information.
• Assist with data entry and general administrative tasks.
• Review information for accuracy and completeness.

• Coordinate with vendors and shipping partners to ensure timely deliveries.
• Track shipments and follow up on delays or discrepancies when needed.

• Monitor inventory levels and assist with restock orders.
• Communicate with suppliers regarding shortages or order issues.
• Assist with routine inventory checks and discrepancy research.
• Research products and vendors as needed.

• Maintain communication with vendors through email, Whats App, and WeChat.
• Assist in resolving issues related to pricing, quality, and shipping timelines.

• Previous administrative, procurement, inventory, or logistics experience preferred.
• Experience in the smoke or vape industry is a plus.
• Strong organizational and multitasking skills.
• Comfortable using Gmail, Google Sheets, Excel, and Word.
• Good written and verbal communication skills.
• Detail‑oriented and dependable.
• Able to work independently and manage priorities in a fast‑paced environment.