Executive Assistant

Direct message the job poster from MSI Company

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Our company is seeking a highly organized and proactive Executive Assistant to support a Division President. This role is instrumental in keeping operations running smoothly across a high-growth, fast-paced national solar business. You will manage complex travel logistics, including private aviation, coordinate leadership meetings and off-site events, and act as a trusted partner handling confidential matters with discretion. The ideal candidate is detail-driven, hospitality-minded, and thrives in a dynamic, high-performance environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting
• Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups
• Manage sensitive and confidential information with discretion and integrity
• Strategic & Operational Support
• Act as a liaison between the President and internal/external stakeholders, including executive leadership, clients, and vendors
• Prepare briefing materials and background documents for meetings and presentations
• Support strategic initiatives and special projects as assigned by the President, ensuring timely completion
• Monitor progress on key projects and ensure follow-through on assigned action items
• Assist with event planning for leadership meetings, offsites, and corporate functions
• Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling
• Maintain and organize files, both physical and electronic, ensuring accurate records management

EDUCATION AND WORK EXPERIENCE

• Bachelor’s degree or equivalent experience.
• 5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization
• Strong organizational and project management skills
• Exceptional written and verbal communication abilities
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools
• Proven ability to handle confidential information with the utmost discretion
• High emotional intelligence and interpersonal skills
• Proactive problem-solving abilities
• Flexibility and adaptability in a fast-paced environment
• Strong attention to detail and follow-through
• Commitment to fostering a positive, team-oriented culture
• Occasional travel for site visits, special events, and venue evaluations

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function
  
  Human Resources
• Industries Construction

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