Administrative Specialist; JOC

Position: Administrative Specialist (JOC)
** Position Overview*
* This role provides dedicated administrative support to a construction project management team operating under a Job Order Contracting (JOC) program. The JOC Program Coordinator plays a critical role in day-to-day coordination, documentation, scheduling, and communication across multiple active construction work orders. The position is fully on-site and supports real-time collaboration with project managers, contractors, and facilities staff.

** Core Responsibilities*
* ** Program & Project Support*
* + Provide daily administrative support to project managers across the JOC program

+ Track, organize, and maintain project documentation - including work orders, proposals, schedules, approvals, and correspondence

+ Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records

+ Assist with data entry and tracking of activity across multiple concurrent work orders

+ Maintain confidentiality of sensitive facility, operational, and project information

+ Coordinate invoice routing, tracking, and submission

+ Support purchase order documentation and approval workflows as requested

** Scheduling & Coordination*
* + Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders

+ Prepare meeting agendas, record notes, and distribute follow-up items

+ Manage on-site meeting logistics including conference rooms, materials, and attendance

+ Support smooth workflow coordination between facilities staff, contractors, and project managers

** Reporting & Documentation*
* + Compile, format, and distribute reports on JOC activity, project status, and performance metrics

+ Track timelines, deliverables, and financial or status summaries as requested

+ Ensure all reports and documentation are accurate, complete, and submitted on time to leadership or client representatives

** Communication & Stakeholder Interface*
* + Serve as the administrative point of contact for JOC program inquiries

+ Communicate professionally with contractors, consultants, and internal stakeholders

+ Ensure consistent, timely information flow between the project team and supporting departments

** On-Site Presence*
* + Be present in the office throughout the work week to support in-person collaboration

+ Provide direct, real-time support to project managers and leadership as issues arise

+ Assist with walk-ins, document reviews, and coordination that cannot be handled remotely

** Skills & Experience*
* + 3-6 years of experience in an administrative or coordination role; background in construction, facilities, or engineering preferred

+ Strong organizational skills with high attention to detail

+ Ability to manage multiple priorities in a fast-paced, deadline-driven environment

+ Proficiency in Microsoft Outlook, Word, Excel, and Teams

+ Comfortable learning and navigating client-specific systems, portals, and documentation platforms

+ Professional written and verbal communication skills

** What Makes This Role Different*
* + Direct involvement in construction project workflows - not general office administration

+ Ongoing coordination with project managers, contractors, and facilities teams

+ Regular handling of JOC-specific documentation, invoices, and reporting

+ On-site presence that is critical to day-to-day execution in an active construction environment

** Fortive Corporation Overview*
* Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential-your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive:
For you, for us, for growth.

** About Gordian*
* Gordian is the world's leading provider of facility and construction cost data, software and services for all phases of the building lifecycle. A pioneer of Job Order Contracting (JOC), Gordian's offerings also include our proprietary RSMeans data and Sightlines Facility Intelligence solutions. From planning to design, procurement, construction and operations,…