Administrative Assistant - Part-Time

Overview

We are seeking an Administrative Assistant - Part-Time with 10+ years of experience to join our team in the Fort Lauderdale, FL office.

WGI offers a complete Benefits package including Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.

The essential functions include but are not limited to the following duties and responsibilities, which are listed in no particular order of importance:

• Independently manage and resolve daily administrative needs. Handle differing situations, problems, and deviations in the work of the office according to the Office Lead’s general instructions, priorities, duties, and goals;
• Provide administrative support to management and staff ensuring efficient day-to-day operations of the office;
• Prepare polished, accurate and complete reports, proposals, memos, minutes, and other documents as needed;
• Prepare outgoing mail and courier parcels;
• Sort incoming mail and courier deliveries for distribution;
• Make meeting and other arrangements for staff, as needed;
• Purchase, receive, and store the office supplies and snacks;
• Code and file material according to the established procedures;
• Work with Corporate Manager to ensure efficiency of administrative processes and procedures;
• Perform data entry and administrative tasks with a high level of accuracy and attention to detail, validating information prior to submitting;
• Provide front desk support;
• Greet and assist visitors to the office;
• Maintain cleanliness and organization of the office;
• Assist with coordination of internal training sessions.

• High School Diploma or equivalent
• 10+ years prior administrative experience
• Proficient in the use of Microsoft Office, Outlook, PowerPoint, and Internet
• Ability to operate copy machine, scanner, and fax machine
• Ability to read and interpret documents
• Possesses excellent oral and written communication skills, and basic math functions
• Strong time management skills with the ability to multitask
• Ability to work independently

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.

While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WGI is an Equal Opportunity Employer/ Veterans/ Disabled.