Equipment & Logistics Support Associate - Construction Firm

This is a national, privately held construction firm specializing in construction management, solar EPC, and design-build, with regional offices across the United States.

This role supports the daily operations of the Asset Management department by coordinating invoice processing, vendor follow-up, purchasing, work order administration, inventory tracking, and asset documentation. The Equipment & Logistics Support Associate helps maintain operational efficiency, reduce delays, and support compliance and data accuracy for equipment, trailers, and other licensed assets.

• Process department invoices within CMIC and perform regular statement reviews to verify billing accuracy
• Manage payment follow-ups with vendors to maintain positive service relationships and prevent service interruptions
• Execute accurate data and cost entry in HCSS and code receipts through Corpay for the maintenance team and Asset Management Director
• Assist with the administrative setup of new vendors, including completion of credit applications and related documentation
• Generate purchase orders for required parts and services and create work orders to support timely equipment repairs
• Maintain inventory accuracy by adding new parts to the tracking system and reconciling stock levels
• Manage critical documentation for trailers and licensed assets, including organized filing of registrations and titles
• Perform additional administrative and operational assignments as needed to support the Asset Management team
• This position supports equipment and logistics operations in a combination of office, yard, and field environments and may require prolonged standing or walking, frequent reaching and communication, occasional climbing, stooping, or crouching, and the ability to lift materials or parts up to 25 pounds while working around equipment and in varying outdoor conditions

• High school diploma or equivalent required; associate degree in business administration, logistics, supply chain, construction administration, or a related field preferred
• 2+ years of experience in equipment support, logistics, fleet administration, construction administration, accounts payable, or a similar operational support role preferred
• Experience processing invoices, purchase orders, work orders, receipts, and vendor records with strong attention to detail and accuracy
• Proficiency in Microsoft Office, especially Excel and Outlook; experience with CMIC, HCSS, Corpay, or similar business systems preferred
• Strong organizational skills with the ability to maintain accurate inventory, registration, title, and asset documentation
• Effective written and verbal communication skills with the ability to follow up professionally with vendors and internal stakeholders
• Ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality, accuracy, and follow-through