Staff Assistant OPS

Staff Assistant OPS

The OPS Staff Assistant provides administrative and clerical support to ensure the efficient operation of the office. This position performs a variety of routine and specialized administrative duties, maintains records, assists customers and staff, and supports daily business operations while maintaining confidentiality and professionalism.

Salary: $34,760.00 annually. Internal salary appointments are determined according to DCF Salary policy.

Location:

Fort Lauderdale.

Minimum Qualifications:

High school diploma or equivalent. Experience performing clerical, administrative, or customer service duties is preferred. Experience using computer applications and office equipment. An equivalent combination of education, training, and experience may be considered.

Essential Duties and Responsibilities:

• Provide administrative and clerical support to management and staff.
• Answer, screen, and direct incoming telephone calls and respond to general inquiries.
• Greet visitors and provide courteous customer service in person, by telephone, and via email.
• Prepare, review, and process correspondence, reports, forms, and other documents.
• Enter, update, and maintain information in computerized databases and tracking systems.
• Organize, maintain, and retrieve electronic and paper files in accordance with records management requirements.
• Schedule meetings, appointments, and conference rooms as needed.
• Assist with preparing meeting materials, agendas, and minutes.
• Monitor office supply inventory and coordinate the ordering of supplies.
• Receive, sort, and distribute incoming mail and process outgoing correspondence.
• Assist with data collection, reporting, and special projects.
• Maintain confidentiality of sensitive information and records.
• Follow established policies, procedures, and applicable state and agency guidelines.
• Perform other related duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge of standard office practices and administrative procedures.
• Ability to communicate effectively both verbally and in writing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams) and other office software.
• Ability to accurately enter data and maintain records.
• Strong organizational and time-management skills with attention to detail.
• Ability to prioritize multiple assignments and meet deadlines.
• Ability to establish and maintain effective working relationships with staff, management, and the public.
• Ability to work independently and as part of a team while exercising sound judgment.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

FT LAUDERDALE, FL, US, 33309