Admin​/Records Coordinator

Administrative and Records Coordinator

Job Location: Ann Storck Center – Fort Lauderdale, FL 33317
Position Type: Full Time
Education Level: High School
Salary Range: $20.00 Hourly
Travel Percentage: Up to 25%
Job Shift: Day
Job Category: Admin – Clerical

The Administrative and Records Coordinator provides administrative support to the department and maintains accurate resident records in accordance with state and federal regulations and ASC’s Best Practices.

• Administrative and Clerical Duties
  • Support ICF Manager and department: create and edit reports and forms, review incident reports, complete IR Notes, assist Recreation Specialist with monthly reports.
  • Assist Nursing Department: type/revise professional reports, copy/fax/send reports, revise departmental forms and policies, retrieve/store medical records, obtain physician and guardian signatures.
  • Assist Behavior Department: file and retrieve behavior records, copy/fax/distribute reports, tabulate behavior reports, type/revise reports.
  • Attend meetings, take minutes, inform supervisors of decisions and policy changes.
  • Maintain and purge records, log books, time records across all three houses.
  • Provide quality assurance: monitor program delivery, review programs/services/assessments, participate in review meetings, oversee training sessions, mentor staff, ensure facility maintenance, report commendations and non‑compliance, communicate critical information.
  • Participate in audits and surveys: represent ASC, assist auditors, design and implement internal audit activities, coordinate staff participation, create plans of correction, update necessary documents.
• Records Management
  • Maintain IR, Program Books, Log Book, and other records for ICFs.
  • Complete filing, purging and dead filing for all houses in a timely manner.
  • Make copies of Data Sheets, Log Book Sheets, and other documents promptly.
• Quality Assurance
  • Monitor compliance of programs with state and federal regulations.
  • Review programs/services/assessments, participate in case and program review meetings.
  • Monitor training sessions, ensure residents receive quality services.
  • Mentor staff, ensure proper facility maintenance, report commendations and non‑compliance.
  • Coordinate audits, surveys, and corrective action plans.

• High School diploma or equivalent.
• Previous experience providing direct care to individuals with intellectual and developmental disabilities (IDD).
• Three years of experience in an administrative role.
• Good writing, administrative, clerical, and organizational skills.
• Computer literate (Microsoft Office).
• Current knowledge of policies, procedures, and regulations.

Primary duties are performed in an ICF environment with moderate noise levels. Duties may require travel between Pembroke Pines and Fort Lauderdale.

• Able to lift 50 lbs.
• Exposed to periods of sitting, standing, and squatting.
• Must be able to hear, see, and communicate effectively in writing using English.
• Work cooperatively with all staff, exercising problem‑solving and critical‑thinking skills.
• Use various equipment and supplies such as pens, pencils, calculator, computer keyboards, telephone.

ASC is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicant or employees with disabilities and will attempt to make reasonable accommodations when necessary.