Marketing Executive Assistant

Job Title:

Marketing Executive Assistant

Location:

Downtown Fort Lauderdale, FL (Onsite) Pay: $50,000 to $70,000/year (Depending on experience)

Schedule:

Monday to Friday, standard business hours Department:
Marketing

About the Role:

This position provides executive and administrative support to the Chief Marketing Officer while assisting the broader Marketing Department with daily operations, projects, and firm-wide initiatives. The Marketing Executive Assistant will play a key role in coordinating schedules, managing department logistics, supporting promotional activities, and ensuring smooth execution of marketing programs. This hands-on role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering excellent service to internal teams, clients, and external partners.

Key Responsibilities:

Provide administrative support to the Chief Marketing Officer and assist with department-wide initiatives and projects. Coordinate internal and external meetings, including scheduling, logistics, and follow-up support. Manage promotional product requests, inventory tracking, distribution, and vendor coordination. Assist with the creation, ordering, and production of marketing materials and promotional items through third-party vendors. Coordinate shipping, receiving, printing projects, and office service requests as needed.

Track and reconcile department expenses, including credit card transactions, invoices, and expenditures for the CMO, Director, and Marketing team. Support administrative accounting functions, including expense reports and accounts payable processes. Partner with the Accounting team to ensure timely invoice processing and expense management. Assist with onboarding activities, including coordination of employee headshots and related vendor services. Support social media efforts by assisting with content assets, updates, and platform management as directed.

Conduct research and provide administrative support for marketing initiatives, special projects, and ad hoc requests. Assist with large-scale marketing campaigns, projects, and department initiatives as needed. Perform additional duties and projects as assigned.

Qualifications and Skills:

2 years of experience in an administrative, executive assistant, marketing coordinator, or similar support role preferred. Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities. Excellent attention to detail with strong follow-through and problem-solving abilities. Experience coordinating schedules, vendors, invoices, and administrative processes. Comfortable supporting executive-level leadership and cross-functional teams. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.

Strong written and verbal communication skills with a professional client-service mindset. Ability to work independently, maintain confidentiality, and handle sensitive information. Experience supporting marketing initiatives, social media, or promotional campaigns is a plus. TMCA