Administrative Assistant

medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan

The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Assistant to support the Housing and Urban Planning Division.

High Deductible Health Plan - bi-weekly premiums:

Single $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2000 Annually

Consumer Driven Health Plan - bi-weekly premiums:

Single $82.58 / Family $286.79

457 Deferred Compensation Employee Match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Up to 40 hours of Job Basis Leave for eligible positions

Tuition Reimbursement (Up to 2K annually)

Performs a variety of administrative support and clerical duties.

Works under general supervision, independently developing work methods and sequences.

The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Assistant to support the Housing and Urban Planning Division.

High Deductible Health Plan - bi-weekly premiums:

Single $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2000 Annually

Consumer Driven Health Plan - bi-weekly premiums:

Single $82.58 / Family $286.79

457 Deferred Compensation Employee Match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Up to 40 hours of Job Basis Leave for eligible positions

Tuition Reimbursement (Up to 2K annually)

Performs a variety of administrative support and clerical duties.

Works under general supervision, independently developing work methods and sequences.

Requires two (2) years of technical clerical, administrative or closely related experience.

None.

• Associates degree from an accredited college or university with major coursework in business, urban planning, community development, public administration, or closely related field.
• Bachelors degree from an accredited college or university with major coursework in business, urban planning, community development, public administration, or closely related field.
• Masters degree from an accredited college or university with major coursework in business, urban planning, community development, public administration, or closely related field.
• Project Management Professional (PMP) Certification
• Microsoft Office Specialist (MOS) Certification
• Six Sigma or Lean Six Sigma Certification
• Relevant Administrative /Management Certification
• Housing Certification
• Bi- or multi-lingual - (Spanish, Creole)
• 1+ years Records retention experience
• 1+ years Customer service experience
• 1+ years Experience with computer programs (Excel, online cloud application and documentation storage)
• 1+ years recording meetings experience

This is a professional and administrative position with the Housing and Urban Planning Division. This position is responsible for performing a variety of specialized office support work for the division and purchase assistance/home repair section. The functions below represent the majority of the time spent in this position.
Interacts with the public through extensive use of personal computer, telephone, various software applications, and other office equipment.
Responds to emails, public records requests, telephone calls and related communications, providing information and resolving issues and/or escalating issue as appropriate.
Compose correspondence including emails, memos, letters, notifications, promotional materials, etc.
Organize and file documents, archive files, assist in records management in compliance with division and State records retention policies.
Coordinate meetings, notify attendees, prepare agendas and meeting notices, attend meetings, record and prepare meeting minutes.
Create and maintain databases and spreadsheets to track section performance and to facilitate the preparation of a variety of reports.
As needed, pickup and deliver documents to government center.
Maintain and order office supplies and materials, coordinate equipment maintenance to ensure efficient division operations.
Periodically staff division reception desk, providing in-person customer service and handling telephone switchboard operations.
Handle a variety of special assignments, projects, and related matters that may be assigned by managers or as required.
Performs related work as assigned.

• Tech Savvy
  :
  Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the…