Records Technician - 55012593

RECORDS TECHNICIAN -

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do:

Record Technician
- District Four/Department of Transportation Development/District Right of Way Administ /Management Services

This position will direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database. This position will also establish and maintain a computerized program for tracking all records stored in a central storage facility or electronic database.

The difference you will make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC:
Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work:

District Four / Transportation Development 3400 W Commercial Blvd Fort Lauderdale, FL 33309

Annual salary range: $38,082.73 - $49,283.53 A competitive area differential (CAD) additive in the amount of $1,268.00 will be added to the annual salary.

Your specific responsibilities:

• Direct and coordinate the accessing, reference, retrieval, and disposal of records maintained in a central storage facility or electronic database.
• Establish and maintain a computerized program for tracking all records stored in a central storage facility or electronic database.
• Assist Right of Way Records and Funds unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS) to process a variety of invoices as assigned.
• Develop and maintain spreadsheets and/or databases to track the timeliness of invoice processing as required by Florida Statutes.
• Assist the Right of Way office in procuring and processing payments for goods and services utilized by the Right of Way office, ensuring compliance with purchasing procedures.
• Provide support for other procurement activities.
• Serve on Right of Way receptionist team.
• Serve as back-up Training Coordinator for Right of Way.
• Attend Training Coordinator meetings throughout the year.
• Keep training records for Right of Way employees. This includes, but is not limited to, the following: maintain the monthly training calendar, communicate adjustments in the Training Schedule to unit employees (cancellation of class, change in location, change in hours, etc.).
• Assist in performing detailed data analysis on parcel registers in order to close Right of Way projects included in the Right of Way Management System (RWMS).
• Identify and recommend changes to project records in order to prepare the final report and certification.
• Track the status of post-certification projects and identify projects eligible for close-out in accordance with Records Management procedures.
• Maintain detailed documentation of closed and pending projects.
• Coordinate the destruction of documents that have met the retention schedule in accordance with established procedures.

The successful candidate will have the following required knowledge, skills, and abilities:

• Knowledge of:
  Records retention requirements The methods of organizing and presenting data The principles and techniques of records management The methods of data collection and analysis
• Skills in:
  Word, Excel & databases
• Ability to:
  Collect, record and analyze data relating to records Understand and apply applicable rules, regulations, policies, and procedures Track specific activities by utilizing database and/or spreadsheet applications Follow instructions Perform basic mathematical calculations Plan, organize, coordinate work assignments, and meet deadlines Review data for accuracy and…