Personal Assistant & Yacht Operations Coordinator

Personal Assistant & Yacht Operations Coordinator

Fort Lauderdale, FL

We are seeking a highly organized, proactive, and discreet Personal Assistant & Yacht Operations Coordinator to provide comprehensive support to a High-Net-Worth Principal across personal, household, business, property, travel, financial, and yachting responsibilities.

This is a high-trust, highly autonomous position requiring exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. The ideal candidate is equally comfortable coordinating a yacht service provider, reconciling household expenses, arranging complex international travel, managing vendors, or handling time-sensitive personal requests.

The successful candidate will serve as a trusted point of contact for the Principal, professional advisors, household vendors, yacht personnel, and other external partners while maintaining the highest standards of confidentiality, professionalism, organization, and follow-through.

• Executive & Administrative Support:
  Manage calendars, correspondence, scheduling, document preparation, research, follow-up, and coordination with attorneys, accountants, financial professionals, insurance providers, and other advisors.
• Household & Property Operations:
  Coordinate household vendors, contractors, maintenance providers, service appointments, repairs, deliveries, and ongoing residential property needs.
• Financial Administration:
  Manage bill payment, expense tracking, account reconciliations, receipts, invoices, and financial records. Prepare organized documentation and reports for the Principal's accountant and other financial professionals.
• Vendor & Purchasing Management:
  Research vendors and service providers, obtain and compare competitive quotes, evaluate pricing and services, and present clear recommendations before significant expenditures are made.
• Insurance Coordination:
  Assist with homeowner's, yacht, property, and other insurance needs by researching coverage options, obtaining competitive quotes, coordinating with brokers, and maintaining accurate records.
• Luxury Travel Management:
  Plan and coordinate domestic and international travel, including premium/first-class air travel, luxury accommodations, private transportation, restaurant reservations, activities, and detailed itineraries. Anticipate potential disruptions and develop contingency plans.
• Yacht Operations:
  Coordinate yacht maintenance, detailing, repairs, inspections, systems servicing, provisioning, and relationships with captains, crew, marinas, mechanics, detailers, and other marine service providers.
• Crew Coordination:
  Assist with identifying, screening, background verification, interviewing, onboarding, and ongoing coordination of captains, first mates, and other yacht personnel as needed.
• Yacht Readiness & Documentation:
  Maintain schedules, service records, registrations, insurance documentation, compliance requirements, and other yacht-related records. Proactively identify issues and coordinate solutions to keep the vessel safe, operational, and ready for use.
• Personal Support:
  Handle personal errands and time-sensitive requests, including dry cleaning, package handling, occasional meal or lunch procurement, shopping, deliveries, reservations, and other personal tasks.
• Proactive Problem Solving:
  Anticipate the Principal's needs, identify potential issues before they become problems, and independently coordinate solutions with minimal direction.
• Communication & Liaison:
  Serve as a professional and discreet liaison between the Principal and vendors, service providers, household personnel, yacht personnel, professional advisors, and other external contacts.
• Confidentiality:
  Maintain absolute discretion regarding personal, financial, family, business, property, travel, and yachting matters.

• Demonstrated experience as a Personal Assistant, Executive Assistant, Estate Manager, Household Manager, Yacht Operations Coordinator, or similar high-level support role.
• Experience supporting a High-Net-Worth Individual, family, executive, entrepreneur, or private principal in a highly confidential environment.
• Proven ability to work independently, manage competing priorities, and make sound decisions without constant supervision.
• Exceptional organizational skills and meticulous attention to detail, particularly with scheduling, financial records, travel, vendor management, and operational coordination.
• Strong written and verbal communication skills with the ability to interact professionally with high-level contacts and service providers.
• Strong research, problem-solving, and vendor negotiation skills.
• Comfortable managing invoices, expenses, reconciliations, receipts, and documentation for accountants or financial advisors.
• Proficiency with Microsoft Office, Google Workspace, online research tools, expense management platforms, and other standard productivity systems.
• High level of integrity, discretion,…