Executive Assistant To Managing Attorney

Are you the person everyone relies on to keep things running — the one who sees the problem before it happens, closes the loop before anyone has to ask, and takes quiet pride in a day that ran perfectly because you made it so? Blue Mahoe, PLLC is a growing estate planning, asset protection, and elder law firm in downtown Fort Lauderdale, and we are looking for an exceptional Executive Assistant to be the right hand to our Founding & Managing Attorney.

This is not a task-taking role. It is an ownership role for someone who wants to protect a leader’s time, run the systems that keep a firm moving, and grow into a central pillar of the practice for years to come. If you are a proactive, detail-obsessed self-starter who thrives on being the person who keeps everything on track, we want to meet you.

What You’ll Own:
This role exists to protect the Managing Attorney’s time, ensure execution across the firm, and serve as the central hub for communication, scheduling, and follow-through.

You will own:

• Calendar & Time Protection
  • Own and manage the Managing Attorney’s calendar with precision and strategic awareness
  • Ensure every meeting aligns with firm priorities and is fully prepared in advance
  • Proactively spot scheduling conflicts, gaps, and inefficiencies, and resolve them before they become problems
  • Protect focus time and minimize unnecessary interruptions
• Task & Project Execution
  • Track all key priorities, projects, and action items for the Managing Attorney
  • Drive deadlines by proactively following up with team members
  • Maintain clear visibility into what is in progress, at risk, or overdue
  • Serve as the firm’s accountability partner so nothing falls through the cracks
• Communication Management
  • Manage and triage inbox communications on behalf of the Managing Attorney
  • Draft, proofread, and send emails, letters, and internal communications
  • Ensure timely responses and appropriate delegation of tasks
  • Act as a professional point of contact for clients, staff, and external partners
• Operational & Administrative Systems
  • Maintain organized, up-to-date physical and digital files, documents, and records
  • Support and improve internal workflows, processes, and systems
  • Identify inefficiencies and proactively recommend solutions
  • Help track firm initiatives and ensure operational consistency
• Personal Support
  • Manage personal scheduling, appointments, and travel arrangements
  • Handle personal administrative tasks with the same professionalism and discretion
  • Ensure seamless coordination between personal and professional commitments

• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
• Comfortable meeting deadlines and handling confidential information
• Must be comfortable using Microsoft Office

• Prior experience as an Executive Assistant, Legal Assistant, or in a similar high-responsibility support role (law firm or professional-services experience is a strong plus)
• Highly proactive: able to operate with minimal direction and anticipate needs before being asked
• Exceptional organization and time management, with extreme attention to detail
• A confident communicator who is comfortable following up and holding others accountable
• Professional and polished, able to interact credibly with clients, team members, and external partners
• A high level of integrity and discretion when handling sensitive and confidential information
• Tech-savvy and genuinely comfortable learning new systems and tools

• Thrive in fast-paced, high-accountability environments
• Naturally anticipate needs before being asked
• Take real pride in organization, execution, and follow-through
• Enjoy being the person who "keeps everything running"
• Want to commit long-term and grow with a firm, not just fill a seat

$25 - $40 hourly DOE