Administrative Specialist II

Looking for a collaborative and innovative work environment. Search no further. The Development Services Department is seeking a part‑time Administrative Specialist II for the Planning and Urban Design Division with experience in zoning or legal clerking, including application processing, public hearing coordination, records management, and responding to zoning and development‑related inquiries. This role will provide specialized administrative support in a fast‑paced environment.

The successful candidate will demonstrate exceptional accuracy, strong organizational skills, and the ability to manage multiple priorities while preparing documents, maintaining records, and supporting departmental operations.

Starting Pay For Position Is $22.57 Dependent On Qualifications

• We offer low cost health insurance giving you the best value – Medical, Dental, Vision and Flexible Spending Plans.
• Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program.
• And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave.
• Repaying Student Loans? Employees at the City with 10 years of public service and on‑time payments qualify for the Federal Student Loan Forgiveness Program.

Under direction of an administrative superior, performs a wide variety of generalized clerical and administrative work. Knowledge of the department and excellent keyboard skills are crucial to this position. Duties may include public contact work. The incumbent may supervise office support staff. Incumbents must use discretion in decision making and policy interpretation. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures.

• Requisition s supplies and equipment; assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards; updates publications.
• Types correspondence, invoices, statements, reports, and other materials from copy or shorthand notes; composes and types letters, memoranda, minutes, notices, and other correspondence.
• Oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions.
• Operates a computer, photocopier, printer, calculator, facsimile machine, recording equipment or typewriter.
• Maintains manual or automated filing systems; oversees specialized document or library collections; maintains appointment calendar.
• Responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers.
• Researches, collects, and compiles data for administrative and annual reports, agendas, bulletins, questionnaires and agreements; performs varied arithmetical computations.
• Supervises, assists and directs clerical personnel; schedules and reviews the work assignments of the department staff.
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School Diploma or GED equivalent plus two (2) years responsible secretarial experience, including the use of computers and standard software applications such as Word and Excel; or an equivalent combination of training and experience. Requires above satisfactory keyboard skills as directed by departmental needs.