Bookkeeper II; Utilities

Job Title

This classification involves specialized bookkeeping and clerical work for assigned department within the City. An employee in this position provides customer service; processes registrations and/or receives payments; checks discounts and extensions; creates and maintains financial spreadsheets; researches discrepancies; posts financial records, invoices, and/or claims; maintains and reviews financial records; handles NSF checks; prepares department payrolls; maintains vendor, member, security badge, and/or contract lists;

processes documents using coding and more complex calculations; and balances accounts. This position also opens/closes assigned area and covers reception areas as needed.

Provides front desk coverage; assists general public (walk-in/phone) and volunteers; registers patrons for classes; processes payments; updates member information into systems; takes member photos; and issues  security cards.

• Maintains security, member, or other types of lists.
• Receives money, verifies amounts received, and prepares deposits.
• Examines invoices and warrants; determines if material is received and properly priced; checks discounts and extensions; and approves invoices for payment.
• Creates and maintains financial spreadsheets; makes arithmetic calculations; checks various accounting tables; and creates reports.
• Sorts and files materials numerically, alphabetically, or by other established classifications; assembles and verifies correctness of records keeping data and other information gathered for reporting purposes.
• Maintains and reconciles gift card purchases, P-Cards, donations, and distributions.
• Maintains records.
• Completes and mails routine forms or form letters; distributes/delivers mail in office.
• Receives and counts cash and other payments; prepares receipts; reconciles and replenishes cash; and posts to records.
• Processes the payroll in large divisions; makes changes and corrections to payroll sheets; prepares special payrolls; submits to appropriate source; and assists new personnel in completing necessary payroll and deduction information.
• Analyzes budget status by monitoring expenditures; forecasts encumbrances for the fiscal budget year.
• Makes reminder phone calls for trips, lectures, and social services events.
• Operates adding machines, calculators, bookkeeping machines, data entry terminals, and other standard office equipment.
• Maintains vendor files; maintains inventory information; and maintains contract lists.
• Contacts vendors and Finance personnel to determine order, receipt, and payment status for goods and services.
• Prepares receipt work sheets for Finance indicating department, activity, and amounts received.
• Balances accounts; researches discrepancies.
• Assists other clerical personnel as needed.
• Performs related work as required.

Education:

High school or vocational school diploma or GED. Some college level course work in accounting or finance desired.

Experience:

Reasonable work experience in financial record-keeping utilizing a computerized system involving accounts payables and accounts receivables including some supervisory experience. Proficiency in Microsoft Word and Excel required.

Physical Requirements:

Work Environment:
Work is performed primarily in a standard office environment and data center rooms and closets with some travel to different sites; incumbents may be required to work extended hours including but not limited to evenings, weekends and holidays.

Sensory:
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through personal contact, the use of the telephone and/or other City-issued technology devices.

Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist under desks and around furniture; to lift, carry, push, and/or pull moderate to heavy amounts of weight up to 50 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard;

and to verbally communicate to exchange information. Occasional climbing on ladder or stool to reach or mount equipment.

• Knowledge of the principles and practices of accounting.
• Knowledge of modern office practices, procedures, and equipment.
• Skill in using Office and department software.
• Ability to apply accounting principles to the maintenance of standard fiscal and accounting records.
• Ability to maintain detailed and accurate records of inventory and accounting transactions
• Ability to make arithmetic computations and tabulations rapidly and accurately.
• Ability to understand and follow verbal and written instructions.
• Ability to prepare simple reports.
• Ability to operate adding machines, calculators, bookkeeping machines, data entry terminals, personal computers and other standard office and accounting…