Executive Personal Assisant

About Us

Platinum Fundraising was established over 25 years ago by a passionate and visionary female entrepreneur. Since day one, our mission has remained consistent; to make a positive difference in the lives of children. We are passionate about what we do, and that passion starts with the people we hire.

Our workplace is fun, high-energy, warm, and encouraging. We believe work should feel good! We’re growing, and we’re looking for someone who’s not only skilled but excited to grow with us.

Platinum Fundraising is seeking an exceptional Executive & Personal Assistant to serve as a trusted right-hand to one of our company owners. This is not a traditional administrative role as we need someone who sees what needs to happen next, takes ownership, and keeps things moving. The successful candidate will be comfortable managing a broad mix of professional and personal priorities and can be trusted to handle matters from start to finish with sound judgment, discretion, and excellent follow-through.

We are seeking a dynamic and highly organized Executive Personal Assistant to support our leadership team. In this role, you will manage complex calendars, coordinate projects, handle confidential information, and facilitate seamless communication across departments. Your proactive approach and exceptional organizational skills will ensure our executives operate efficiently and effectively, enabling them to focus on strategic priorities.

• Manage the executive’s calendar, appointments, meetings, and changing priorities.
• Coordinate business and personal travel, including flights, transportation, reservations, and itineraries; proactively manage delays, cancellations, and other disruptions.
• Track projects, deadlines, outstanding items, commitments, and items assigned to others; follow through until completion.
• Prepare for meetings, take notes as needed, and track action items.
• Coordinate smaller projects, vendors, quotes, services, meetings, events, gifts, supplies, and special projects.
• Track receipts and expenses; maintain highly organized electronic and physical files.
• Prepare franchisee packages; review franchisee documents and Fundraising Specialist contracts for accuracy and completeness.
• Maintain CRM/Vanilla Soft updates, lead status changes, franchisee records, files, and reports.
• Review form submissions, coverage maps, and location information; support territory and store-location administration.
• Track franchisee-provided leads, monitor new territory activity, follow up on customer survey responses, and draft/respond to Google reviews.
• Manage personal appointments, personal travel, purchases, gifts, returns, household vendors, paperwork, phone inquiries, and occasional local errands.
• Handle confidential business and personal information with complete discretion.

You naturally stay a step ahead. You anticipate needs, recognize potential issues early, and take initiative to keep things moving without waiting for direction.

When something changes or goes wrong, you assess the situation, consider what may be affected, and take ownership of finding a solution. You follow through, stay on top of outstanding items, adapt when priorities change, and make sure important details do not fall through the cracks.

Success in this role means becoming a trusted right-hand. Someone who can be given something and relied upon to manage it thoughtfully from start to finish, with confidence that it is handled.

• Bachelor’s degree required.
• 5+ years of relevant Executive Assistant and/or Personal Assistant experience.
• Experience in a combined Executive & Personal Assistant role strongly preferred.
• Experience directly supporting an…