Administrative Operations Coordinator

8:00 am–4:30 pm, Monday–Friday

Own the back office that keeps a growing marine electronics company moving.

Concord Marine Electronics designs, installs, and supports advanced electronics and internet systems on larger yachts. We’re booked out ~60 days and need an Administrative Operations Coordinator to take ownership of the day-to-day admin work that currently buries our General Manager.

This role reports directly to our GM in our Fort Lauderdale office and is a key part of how we grow.

• Own invoicing prep and follow up on missing job info in Quick Books
• Own technician time, mileage, and payroll-support records
• Create Estimates using QB and Drop Box
• Take customer payments
• Reconcile internal Bills/invoices
• Handle routine parts ordering and purchasing follow-up
• Keep shipping/vendor paperwork organized and complete
• Build simple SOPs (checklists) for the recurring processes you own
• Provide backup support when our purchasing/shipping lead is out

• You notice missing details without being told
• You close loops and hate “open-ended” tasks
• You stay organized when volume increases
• You naturally build checklists, trackers, and simple systems
• You care about outcomes (jobs billed, time correct, parts ordered), not just “I did my tasks”

• By Day 30:
  You understand our workflows and have documented the core processes you’ll own
• By Day 60:
  You independently run invoice prep, time/mileage records, and routine purchasing
• By Day 90:
  You’ve given our GM back 15–20 hours per week and are running those processes without daily supervision

• Previous experience in an administrative, bookkeeping, or operations support role
• Comfortable in Quick Books, Microsoft Office, and Outlook
• Strong written communication and detail orientation
• Able to work 100% onsite at our Fort Lauderdale office (8:00–4:30, Mon–Fri)
• Willing to complete a short, onsite practical exercise during the final interview where you review a sample invoice, time sheet, and parts request to identify errors, missing information, and next actions
• Salary depending on experience
• Health insurance with 50% of the single‑coverage premium paid by the company
• Optional dental and vision coverage
• Simple IRA with 3% company match after 1 year
• Paid time off including 7 paid holidays and 3 paid sick days per year
• Quarterly performance‑based bonus tied to clear KPIs
• Stable, long‑term company (in business since 1988) with a team‑oriented culture where strong performers advance
• Work day‑to‑day around larger yachts and the marine industry in Fort Lauderdale