Administrative Coordinator Job Fort Lauderdale area,Florida USA,Administrative/Clerical

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose

Responsible for a wide range of activities involving the coordination and overall support of the academic functions of the Anesthesiologist Assistant program.

Job Category

Non-Exempt

Pay Basis

Hourly

Subject to Grant Funding?

Essential Job Functions

1. Coordinates activities/functions within the department to ensure efficient operations.

2. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are addressed and resolved.

3. Reviews data and follows up on discrepancies to ensure accuracy.

4. Enters data and generates reports from systems such as Ariba, Banner, Paytrax and/or other NSU specific systems to ensure accurate processing and record keeping.

5. Assists in the periodic updating of program materials. Coordinates room and scheduling assignments, including scheduling online courses. Maintains department files and databases in accordance with accreditation guidelines as needed. Assists in assigning students to clinical rotations sites as needed; organizes and maintains rotation schedules and records; responsible for the credentialing of clinical students within the hospital systems for clinical rotations;

coordinates housing arrangements for rural rotations; creates and maintains site preceptor files.

6. Serves as the initial contact and program liaison for academic-related matters; communicates with internal and external stakeholders. Communicates with HPD Office for Legal Affairs regarding clinical affiliation agreements as needed. Advises students of campus resources; such as, Financial Aid, Registrar, Admissions, One-Stop-Shop. Stays current on the availability of those services and works closely with those resources regarding student issues.

7. Coordinates weekday, weekend and evening program events; such as, meetings, retreats, receptions, end-of-rotations, and institutes. Coordinates audiovisual, technology requirements, and food services for such events.

8. Responsible for the maintenance of student records; that may include grade recording and reporting, student evaluations of courses and faculty, online student reporting systems, student attendance, and student health records. Assists with tracking student progress.

9. Travels, as needed, to Student Education Centers, conferences, and career fairs for training and program marketing purposes.

10. Responsible for the collection and maintenance of course information; processes course maintenance forms, creates course reference numbers (CRNs), organizes records of course syllabi, objectives, and materials, maintains curriculum test bank and testing materials; responsible for administering and overseeing the proctoring of exams; orders textbooks and other necessary materials. Assists with online student registration process.

11. Oversees the requisition, receipt, and inventory of equipment and/or supplies for the curriculum; develops systems to track purchases and inventory; manages equipment repairs and annual…