Event Support Associate

Event Support Associate

The Event Support Associate works within the Events Department to support the preparation, execution, and breakdown of all building events and theatre-related activities. This role ensures event spaces are properly configured, safe, and fully prepared for rentals, performances, rehearsals, meetings, and special functions. The position requires flexibility, attention to detail, and the ability to quickly transform spaces based on changing event needs.

Essential functions/job duties include setting up and breaking down event spaces according to floor plans, layouts, and department instructions. Arranging tables, chairs, staging, risers, and equipment for a wide variety of events. Supporting load-in and load-out for internal events, rentals, vendors, and production teams. Assisting with basic audio/visual and event equipment set up under supervision. Resetting spaces efficiently between events, rehearsals, and bookings.

Following directions from Events Department staff, coordinators, and supervisors. Maintaining cleanliness, organization, and readiness of all event areas and storage spaces. Identifying and reporting maintenance issues, safety concerns, or missing/damaged equipment. Supporting general event operations as needed during peak periods. Performing other duties as assigned.

Ymca competencies include reinforcing the Y's values within the organization and the community, effectively communicating the benefits and impact of the YMCA's efforts for all stakeholders, implementing effective systems to develop volunteers at program and fundraising leadership levels, developing strategies to ensure staff and volunteers reflect the community, building and nurturing strategic relationships to enhance support for the YMCA, communicating for influence to attain buy-in and support of goals, providing tools and resources for the development of others, integrating multiple thinking processes to make decisions, involving members and community in the development of programs and activities, ensuring execution of plans, instituting sound accounting procedures and financial controls, assigning clear accountability and ensuring continuous improvement, fostering a learning environment embracing diverse abilities and approaches, creating a sense of urgency and positive tension to support change, anticipating challenges that can sidetrack or derail growth and personal learning, having the functional and technical knowledge and skills required to perform well, using best practices and demonstrating up-to-date knowledge and skills in technology.

Qualifications, skills, and abilities/position requirements include the ability to lift and move up to 40–50 lbs. and perform physical setup tasks. Comfortable working in a fast-paced, changing event environment. Strong attention to detail and ability to follow setup instructions accurately. Reliable, punctual, and team oriented. Flexible availability including evenings, weekends, and variable event schedules. Prior experience in event setup, facilities, hospitality, or production support is a plus but not required.

High school diploma or GED preferred. Must be 18 years or older.

The work environment is active events department supporting a mix of theatre, community, and private events. Frequent space conversions and same-day turnovers. Hands-on, physical role in a collaborative team setting.

Physical demands include being in good physical health with full range of body motion, including manual and finger dexterity and eye/hand coordination. Requires corrected vision and hearing to normal range. Occasionally requires working under stressful conditions or working irregular hours.