IT Procurement & Licensing Specialist

IT Procurement & Licensing Specialist

Local Candidates Only

We are seeking an IT Procurement & Licensing Specialist to manage software licensing, vendor relationships, and IT asset procurement across our organization and client environments. This role plays a key part in optimizing IT spend, negotiating vendor contracts, and ensuring licensing compliance while supporting the technology needs of a growing organization. If you enjoy working with vendors, negotiating contracts, analyzing licensing usage, and improving procurement strategy, this role offers the opportunity to make a meaningful impact on cost optimization and technology operations.

• Manage purchasing and renewals for software licenses, SaaS subscriptions, and IT hardware.
• Negotiate pricing, contracts, and renewal terms with vendors and resellers.
• Serve as the primary point of contact for vendor communications and escalations.
• Build strong relationships with software and hardware vendors.

• Track and manage software licenses, subscriptions, and renewal timelines.
• Monitor software usage and conduct license audits to ensure compliance.
• Identify unused or underutilized licenses to reduce costs.
• Review licensing agreements and contracts to identify risks or savings opportunities.

• Coordinate procurement and lifecycle management of end-user devices including:
  • Laptops and desktops.
  • Mobile phones.
  • Tablets and iPads.
  • Other company-issued equipment.
• Maintain accurate inventory records and asset documentation.

• Track IT procurement budgets and spending.
• Identify opportunities to consolidate vendors and eliminate redundant tools.
• Lead cost-saving initiatives through vendor negotiations and license optimization.
• Provide reporting on IT spend, renewals, savings, and budget forecasts.

• Review invoices for accuracy against contracts and usage.
• Maintain documentation for licenses, vendors, contracts, and hardware assets.
• Support internal and external IT licensing and asset audits.

• 3–5 years of experience in IT procurement, software licensing, vendor management, or IT asset management.
• Experience negotiating software contracts, renewals, or pricing.
• Familiarity with SaaS licensing models and subscription management.
• Experience managing hardware procurement for end-user devices is a plus.

• Bachelor’s degree preferred, but relevant experience will be considered.

• Strong negotiation and vendor management skills.
• Excellent organizational and contract tracking abilities.
• Ability to manage multiple vendors, contracts, and renewal timelines.
• Strong analytical skills with the ability to identify cost‑saving opportunities.
• Clear communication and collaboration skills.