Fleet Coordinator - Police Department

The purpose of this classification is to manage activities associated with the police department’s police vehicle fleet, including the assignment, maintenance/repair, and inventory control of vehicles and associated equipment.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Provides direction, training, and assistance to volunteers or other workers; organizes, prioritizes, and assigns work; monitors status of work, inspects completed work, and troubleshoots problem situations.

Ensures compliance with all applicable laws, general orders, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations.

Assist with maintaining departmental facilities and equipment in proper working condition.

Manages fleet activities with department personnel, other departments, outside service providers, vendors, or others as needed; provides information regarding vehicles to department personnel or other department managers.

Conducts research and makes recommendations with regard to the feasibility of modifying the composition of the fleet and/or corresponding fleet-related programs, e.g., cost/benefit analysis of introducing hybrid vehicles, modification to schedule of charges for personal patrol vehicles (PPVs) as it impacts vehicle repairs, maintenance, and fuel costs, etc.

Participates in the annual budgetary and capital improvement process, providing input as to the requirements for vehicle replacement, repair, and maintenance, with recommendations for cost savings, if appropriate. Develops and implements a comprehensive 3‑year vehicle replacement plan by analyzing fleet data, assessing vehicle performance, and prioritizing replacements to align with organizational goals. Able to conduct basic analysis/inspections to make long‑and short‑term recommendations for the purchase or replacement of vehicles/equipment.

Maintains current contracts for purchase of vehicle-related equipment and services. Submits purchase requisitions given adherence to the Town’s purchasing policy.

Works with members of Human Resources and Risk Management to ensure the proper follow‑up after a vehicle crash, e.g., makes recommendations regarding pursuit of insurance reimbursement, vehicle repair.

Coordinates assignment of vehicles to department personnel; reviews upcoming shift schedules and makes vehicle assignments to shift personnel; assigns vehicles for schools and for training purposes.

Inspects all line vehicles; outfits new vehicles with new equipment; ensures all vehicle keys are available for issue.

Oversees maintenance of all vehicles in fleet and associated equipment to ensure safety, cleanliness, and proper working conditions; determines whether vehicles are safe for continued use; conducts visual inspections of agency vehicles, all‑terrain vehicles, and other equipment; inspects contaminated vehicles and disinfects as needed; inspects damaged vehicles and obtains repair estimates from body shops; supervises and coordinates speedometer calibrations; coordinates radar certifications.

Manages repair and preventive maintenance activities; prepares work orders to request correction of problems/deficiencies; coordinates transportation of vehicles to/from maintenance facilities; reviews all completed work orders to ensure proper completion of repair/maintenance work.

Manages warranty repairs;…