Administrative Assistant

Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Main Job Tasks and Responsibilities

• Answer phone calls, emails and relay messages
• Process mail accordingly
• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take, type and distribute minutes of meetings
• Maintain schedules and calendars
• Arrange and confirm appointments
  
  Organize internal and external events as needed
• Handle incoming mail and other material
• Maintain paperless filing systems for those they assist
• Follow work procedures
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Coordinate the flow of information both internally and externally related to those they assist
• Process tax returns
• Be a cheerful representative of the company and relay a helpful and accommodating environment
• Overtime is required during peak periods of business.

Education and Experience

• 5+ years as an administrative assistant, experience in an accounting firm preferred
• Proficient in Microsoft Word and Excel
• Knowledge of CCH products such as Practice Management, ProsystemFX Tax and Engagement a plus
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language skills a must
• Proven experience producing correspondence and documents
• Verbal and written communication skills
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

The position is located in Bergen County, NJ.