Accounting Clerk

Baxter Construction Company is seeking a highly organized, detail-oriented Accounting Clerk to support accounts receivable, accounts payable, and general administrative functions. The ideal candidate is dependable, committed to accuracy, and interested in building a long-term career with the company.

• Review and process vendor invoices for accuracy and completeness.
• Ensure invoices are coded correctly to the appropriate project, cost code, and general ledger account.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other approved payment methods.
• Maintain accurate vendor files, including contact information, W-9 forms, and banking details.
• Communicate with vendors to verify banking information and confirm payment receipt.
• Monitor payment due dates to ensure timely payment.
• Prepare monthly general contractor billings as directed by the Project Administrator.
• Generate intercompany reimbursement billings.
• Obtain and verify credit card receipts, ensure proper coding, and complete credit card reconciliation.
• Prepare Accounts Receivable invoices for project equipment billing.
• Prepare monthly billing statements as needed.
• Communicate with customers regarding past-due balances.
• Provide additional accounting support and complete related duties as assigned.

• Assist with filing and scanning.
• Distribute the mail.
• Order office supplies.
• Assist with additional administrative duties as assigned.

• Minimum requirement of an Associate degree in Accounting or 1 to 2 years of relevant accounting experience required; an equivalent combination of education and experience will also be considered.
• Proficiency in Microsoft Excel, Microsoft Outlook.
• Experience with accounting software;
  Sage Intacct experience is preferred.
• Construction industry experience is a plus but not required.
• Excellent attention to detail, organization, and accuracy.
• Strong understanding of accounts payable processes and internal controls.
• Ability to maintain confidentiality and handle sensitive financial information professionally.

• 401(k)
• 401(k) matching
• Health Insurance
• Vision Insurance
• Paid time off