Billing & Payables Coordinator

In 1989, Wikoff’s first continual improvement department was established, adopting a Total Quality Management approach. Over the years, the department has matured and expanded its vision to include not only oversight of the quality management system, but also training programs and employee safety while adopting other improvement methodologies such as lean and six sigma.

At Wikoff Color Corporation, we’re proud to be employee‑owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future. We are seeking a detail‑oriented and results‑driven Billing and Payables Coordinator to join our team. This role is responsible for ensuring the timely and accurate execution of all billing functions for the various Wikoff locations.

• Receive and review all billing submitted to Corporate, ensuring accuracy and completeness.
• Process and distribute invoices via an online billing app, email, or mail.
• Maintain accurate accountability of open billing batches by location, process them timely, and resolve issues quickly.
• Assist branch offices with credits and other billing issues.
• Prepare monthly allocations and debit memos to support accurate sales presentations.
• Assist in calculating and processing month‑end rebates, asset recoveries, and allocations for select customers.
• Provide invoice copies to branches and customers as needed.
• Process incoming credit‑card payments using a third‑party processing solution.
• Maintain and distribute the daily invoicing report.
• Assist in processing accounts payable and payment distribution as needed.
• Perform other duties as assigned by supervisor.

• Minimum 3 years experience in Billing, Accounts Receivable, or Accounts Payables.
• Associate’s degree or higher in Accounting, Business, or Finance (preferred).
• Proficiency with financial software, ERP systems, and Microsoft Office Suite (Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong negotiation and problem‑solving abilities.
• Highly organized with exceptional attention to detail.
• Experience with B2B collections, organizational and prioritization skills, and ability to maintain professionalism in stressful situations.
• Familiarity with collection techniques and relevant laws, such as FDCPA.

• Excellent verbal and written communication skills.
• Experience with B2B collections.
• Organizational and prioritization skills.
• Ability to maintain professionalism in stressful situations.
• Familiarity with collection techniques and relevant laws, such as FDCPA.

• Sitting for extended periods.
• Extensive use of computer.
• Ability to lift up to 25 lbs.

Must work in accordance with health and safety regulations, company rules, plant rules, policies and procedures. Must use or wear equipment, protective devices, or certain clothing as required.

• Competitive pay.
• Profit sharing and retirement benefits.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) plan.
• Employee Stock Ownership.
• Career development and training opportunities.
• Clean, safe, and team‑oriented work environment.

This position contributes to the overall health and success of our company and promotes a safe work environment by complying with defined safety rules and regulations at all times.

This company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.