Payroll and Accounting Office Manager

Payroll and Accounting Office Manager

Job Description

What’s in it for YOU:

• Competitive pay: $25-$30 hourly
• Paid Time Off
• Paid Holidays
• Health, Dental, and Life Insurance
• Retirement Program

• Processing invoices from subcontractors and suppliers, and routing for approval to Project Managers
• Gathering time for employees and 1099 workers each week, coded by project, and entering into the payroll system and Sage 100 Contractor
• Preparing/performing month‑end and year‑end closings, including work‑in‑place and over/under billing reports, income statements and balance sheets
• Following all company procedures and performing work in a safe manner
• Scanning and maintaining filing for all accounting and payroll records
• Collecting and maintaining current insurance certificates for all vendors and clients
• Collecting and maintaining vendor lien releases and ensuring all lien right notices are satisfied
• Serving as a public notary
• Answering main office telephone calls
• Maintaining/ordering all office supplies
• Assisting with marketing efforts, including signage, photographs, website
• Picking up mail from local Post Office; dropping‑off mail, UPS/Fed Ex as needed

• 3+ years of experience in accounting and payroll, with at least 1 year of experience in commercial construction accounting
• Working knowledge of AIA construction billings and retainage
• Sage 100 Contractor experience a plus
• Microsoft Office (Excel, Word, Outlook)
• Organizational and time management skills
• Good written and verbal communication skills
• Ability to multi‑task while being accurate and paying close attention to detail
• Ability to work well independently and as a team member in a small office environment