Project Coordinator- Events

Join Our Team!

Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff.

Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.

We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.

As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!

Position Objective:
The role of the Project Coordinator, Live Events is to ensure we deliver a positive customer experience through a seamless interaction. This includes reliability on freight, attention to detail on contracts, accuracy in managing and maintaining load-in/load-out schedules. This role serves as a liaison between Field Operations, Sales, and our customers to ensure all deliverables of the project are being met.

A heavy focus will be on Wynne support and PC/logistics.

• Coordinating the rental operations, logistics and overall admin to support various markets within Live Events (Festivals, Concert Tour and Sporting Events)
• Placing high volumes of equipment orders with heavy emphasis on Wynne and logistics (including booking haulers, sourcing, and equipment preparation)
• Working alongside the PC team to source the needed equipment within Sunbelt’s total fleet
• Escalating any sourcing issues to team lead for assistance.
• Building and managing the “QM Sheet” and advising on schedule deviation to the team lead and customer
• Performing diligent contract administration and review, including adherence to a load in/load out schedule, calling equipment off, rate checks and keeping accurate records of change orders to assist in the final invoice process
• Collaborating with the team lead on a variety of tasks within the scope of project as assigned
• Understanding jobsite applications and being able to make recommendations for alternative solutions
• Updating Smartsheet to track status of project(s)
• Monitoring key performance indicators (KPIs) to identify trends and areas for improvement: including but not limited to On-rent reports, QM Sheet, Telematics, VDOS, Service watchlists
• Identifying and resolving operational issues promptly, adapting to changing circumstances and escalating as needed to the team lead

• 2+ years of experience in a customer service or equipment rental related role
• Heavy Equipment or Power HVAC rental experience preferred
• Positive and professional demeanor with the ability to interface with customers as well as internal stakeholders
• Strong listening, written and verbal communication skills
• Excellent organization and follow-up skills with heavy attention to detail required
• Ability to effectively work on multiple assignments in a fast-paced environment
• Strong critical thinking & problem-solving skills
• Computer proficiency with MS applications. (Excel, Power Point, Word)
• Wynne experience not required but heavily preferred
• Will be required to be on call during assigned project exec

Base Pay Range: $24.05 - 33.06

Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Please visit  for more information on our benefits and to join our Talent Network.

Sunbelt also provides a comprehensive benefits package to its full-time employees. This package includes:

• Health, Dental and Vision plans
• 401(k) Match
• Volunteer time off
• Short-term and long-term disability
• Accident, Life and Travel insurance, as well as flexible spending
• Tuition Reimbursement Options
• Employee Assistance Program (EAP)
• Length of Service Awards

You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt offers team members the following paid time off from work, subject to Sunbelt’s policies (unless specified in a collective bargaining agreement):

• 12-25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day

Gear up for an exciting career! Sunbelt Rentals supports service members. Veterans encouraged to apply.