Facilities Project Coordinator

IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both Government and Corporate Clients. IBEX was named to the INC 5000 list of fastest-growing companies four years in a row and most recently won the 2024 US Health & Human Services Woman Owned Small Business of the Year Award.

IBEX has grown substantially year over year since its founding in 2012.At IBEX, our core values are exemplified through our people, products/services, processes, and daily activities! If you have the skills and experience and align with these core values, this position is for you!

Passion for Success Intentionally committed to diversity of thought

Inclusive of all people and perspectives

Do the right thing, even when no one is watching

Improving businesses & communities through collaborative solutions

Human Resources Environmental, Social, and Governance Statement At IBEX, we recognize that our employees are our greatest asset and the foundation of our success. The Human Resources department is at the forefront of embedding Environmental, Social, and Governance (ESG) principles into the heart of our workplace culture, talent management, and operational practices.

Our commitment to ESG within HR reflects our dedication to creating a sustainable, equitable, and ethical working environment for all our employees.

Position:
Project Coordinator

Reports To:

Program Manager / Contract Team Lead

Location:

Maxwell-Gunter AFB, AL; on-site

Type:
Full Time, W-2

Salary/Hourly Rate: up to $25.75/hrH&W Rate: TBD

Schedule:

Monday–Friday, normal duty hours generally 0700–1630, subject to mission needs and COR approval.

Job Summary:

IBEX IT Business Experts is seeking a detail-oriented and mission-focused Project Coordinator to support the Ira

C. Eaker Center for Leadership Development at Maxwell-Gunter AFB, AL. This role supports the daily operational readiness, facility coordination, safety, work order tracking, access control, vehicle coordination, and project management needs of Eaker Center facilities.

The Project Coordinator will help ensure Eaker Center buildings, classrooms, offices, grounds, equipment, and facility-related programs remain operational, safe, clean, and ready to support staff, faculty, students, distinguished visitors, and mission partners. The successful candidate must be proactive, organized, comfortable working with minimal supervision, and able to coordinate across government stakeholders, Civil Engineering, custodial teams, contractors, vendors, and internal IBEX leadership.

This position requires on-site performance at Maxwell-Gunter AFB. Telework is not expected to be common and may only occur with appropriate government approval.

Key Responsibilities Conduct recurring facility site visits for assigned Eaker Center buildings, including Bldg. 500, G1110, 1400, 1404, and designated office/classroom areas in G1143, to support operational readiness and identify facility needs.

Submit and track Civil Engineering work orders, AF Form 332 requests, emails, and telephone requests for facility repairs, improvements, and maintenance actions.

Maintain a Microsoft Excel tracking log of repair requests, project actions, and completion status through repair or project closeout.

Inspect Eaker Center facilities, both interior and exterior, to identify cleanliness, safety, maintenance, custodial, supply, equipment, and facility deficiencies.

Coordinate with custodial supervisors, grounds crews, Civil Engineering, COR, and other government stakeholders to support timely resolution of facility issues.

Support program management for current and future Eaker Center facility projects by helping define project scope, develop schedules, track baselines, coordinate activities, and provide status reporting.

Coordinate with approved contractors and vendors for estimates on potential projects, organize project start dates after leadership selection, monitor progress, and coordinate payment processing with the appropriate Government Purchase Card holder.

Manage facility-related supplies, including receiving requests, coordinating replenishment, and…